Litigation Secretary

Hinshaw & Culbertson•Miami, FL

4d•Hybrid

About The Position

Litigation Secretary Hinshaw & Culbertson LLP, a national law firm, has a full-time employment opportunity for a Consumer Financial Services and Foreclosure Litigation Secretary. This is a hybrid position reporting to our Miami office. We offer competitive compensation and an excellent benefits package. Position Summary: This Litigation Legal Secretary has a very busy desk supporting several Consumer Financial Services' attorneys working in multi-state jurisdictions. This individual will be responsible for providing excellent client/customer service.

Requirements

Must have 5+ years of litigation experience as a secretary/legal assistant within a law firm, with a strong background in Consumer Financial Services, primarily foreclosure and bankruptcy.
Federal courts experience required, along with state-specific experience.
State-specific experience must include a proficiency in Florida courts, with the ability to learn other state jurisdictions as needed.
Working knowledge and experience in e-filing in both state and federal court systems.
Strong organizational skills with an exceptional attention to detail.
Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm.
Must be able to work independently, quickly, and accurately with minimal supervision.
Candidates must possess a minimum typing speed of 65 words per minute.
Must be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.
Interact with clients, visitors and attorneys/staff from other offices via phone, e-mail and in-person.

Nice To Haves

Ability to learn other state jurisdictions as needed.

Responsibilities

Type, edit, and proofread correspondence, including pleadings, letters, memoranda and other documents.
Update and maintain databases (i.e., e-mail lists, I-Create info, client matter lists, matter lists).
Come into the office in accordance with the minimum office requirements and according to business needs if needed to come in more often.
Open new files, check conflicts of interest, and maintain all client and general files.
Make appointments and travel arrangements; maintain attorneys’ case calendars and deadline reminder system.
Process invoices and expenses, follow-up for payment.
E-File in both state and federal court.
Assist billing department in processing monthly client invoices.
Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.
To maintain hybrid status, must be able to work efficiently and effectively in a hybrid environment (at home and in office).