Litigation Legal Support Specialist (Legal Secretary)

Greenberg Traurig•Delaware, DE

1d•Hybrid

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Litigation Team as a Legal Support Specialist located in our Delaware office. We are seeking a highly skilled professional who will provide organizational and practice specific assistance to attorneys in the Litigation Department. The qualified candidate will demonstrate professionalism, attention to detail, and the ability to handle multiple priorities and work in an organized, efficient manner. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Delaware office, on a hybrid basis. Position Summary: The Legal Support Specialist (Legal Secretary) provides advanced administrative support to attorneys engaged in complex litigation matters. This role requires experience with Delaware specific courts, The Court of Chancery, U.S. District Court, and Delaware Supreme Court. Candidate should also be flexible to work overtime as needed.

Requirements

Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence
Ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
Strong attention to detail; established organizational, analytical and critical thinking skills, and ability to manage time effectively
Excellent interpersonal skills, advanced communication skills (written and verbal) and the ability to collaborate well in a team
Ability to work under pressure to meet strict deadlines
High degree of professionalism and discretion in handling confidential information
Bachelor’s Degree or equivalent experience preferred
5+ years of litigation experience
Mastery of court filings in Court of Chancery, U.S. District Court and Delaware Supreme Court with extensive experience with e-filling
Proficiency with rules for court document filings
Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Responsibilities

Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information
Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation
Assists with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff
Performs and oversees simple cite checking and proof reading of briefs and other legal documents
Conducts research and utilizes legal technology tools for e-discovery and case management
Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
Drafts general correspondence, memoranda, and reports from various sources ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods
Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates
Establishes and maintains organized filing systems and records in both physical and electronic formats
Enters attorneys’ billable time and submits to accounting by monthly deadlines
Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings
Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel
Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned