Litigation Legal Secretary

Hinshaw & Culbertson•Dallas, TX

3d•Hybrid

About The Position

The Dallas office of Hinshaw & Culbertson LLP, a national law firm with over 500 attorneys, is seeking a Litigation Legal Secretary. This role involves performing complex and specialized secretarial and administrative duties to support assigned attorneys. The ideal candidate will maintain an organized professional office environment and provide excellent client service.

Requirements

Minimum of five plus years of legal litigation secretarial experience required.
High organizational skills required.
Knowledge of or ability to learn office procedures, rules, and regulations.
Knowledge and competency of relevant software applications including Outlook, Word, Excel, PowerPoint, and Adobe.
Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation requirements and practices.
Ability to effectively and accurately communicate orally and in writing.
Ability to correctly apply departmental rules, complex regulations, and procedures.
Ability to maintain a high degree of confidentiality and attention to detail.
Ability to work well under pressure and time-sensitive situations.
Ability to proofread and perform editing of routine law office documents.
Ability to transcribe legal documents, correspondence, and reports from written drafts or dictation at a level of 70 wpm.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to solve problems and work well within a team environment.
Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management, and staff.
Ability to come into the Dallas office at least 3 times per week for a hybrid schedule.

Nice To Haves

Experience in Insurance Defense is preferred.

Responsibilities

Prepares, edits, and files documents, including letters, memoranda, pleadings, motions, discovery, agreements, subpoenas, and other legal documents relevant to the practice area.
Files documents with courts, including e-filing.
Transcribes from electronic dictation, tapes, and/or handwritten documents.
Updates and maintains databases (e-mail lists, iCreate info, client matter lists).
Reads, distributes, and electronically files incoming mail for assigned attorneys.
Opens new files, checks for conflicts of interest, and maintains client and general files.
Conducts periodic reviews of files for potential closure or off-site storage.
Greets clients and visitors.
Maintains good public relations and customer service with clients.
Maintains confidentiality of attorney-client relationships.
Establishes and maintains calendar and deadline reminder systems, recording court dates, deposition dates, etc.
Works with attorneys, secretaries, and docketing personnel to ensure calendar accuracy.
Schedules appointments and makes business travel arrangements.
Communicates with other administrative support regarding deadlines and attorney travel plans.
Performs other related duties and special projects as assigned.