Legal Secretary

State Farm•Fort Lauderdale, FL

2d•Hybrid

About The Position

Nicholas J. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Fort Lauderdale, Florida Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:30 am to 5:00 pm. Location: 110 S. E. 6th Street, 110 Tower, Suite 2100, Fort Lauderdale, FL 33301 Please note: This office is expected to relocate to 900 S. Pine Island Road, Plantation, FL 33324 in or around January 2027 The team is comprised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal.

Requirements

2-5 years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury
Calendaring and scheduling experience within a legal environment
Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
E-filing experience
Ability to adapt to a corporate law environment
Strong written and oral communication skills (proofreading, attention to detail, formatting)
Accurate typing skills
Working knowledge of the Florida electronic filing system
Working knowledge of Microsoft Office Suite
Working knowledge of a Case Management system
Working knowledge of a Document Storage system
Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.

Nice To Haves

Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (strongly preferred)