Legal Secretary

State Farm•Fort Lauderdale, FL

61d•Hybrid

About The Position

Nicholas J. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary for its Fort Lauderdale, Florida Claim Litigation office. The role supports attorneys and interacts with clients, courts, and counsel throughout the litigation process. Typical duties include calendaring and scheduling, processing mail, electronic and paper filing, and scheduling litigation events such as depositions, mediations, and hearings. The position offers opportunities to collaborate with colleagues, learn from peer mentors, and develop professionally. This is a hybrid role requiring time both in the office and virtually; everyone in a hybrid role must spend time in the office. Work arrangements may change based on business needs. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. The office is currently located at 110 S.E. 6th Street, 110 Tower, Suite 2100, Fort Lauderdale, FL 33301, and is expected to relocate to 900 S. Pine Island Road, Plantation, FL 33324, around January 2027. Applicants must be eligible to work lawfully in the United States immediately. State Farm will not sponsor applicants for U.S. work opportunities. Compensation is based on a 38-hour, 45-minute standard work week. The potential starting salary is $55,916.25–$65,000, depending on skills, background, and experience, with potential annual incentive pay of up to 9% of base salary.

Requirements

2–5 years of recent civil defense litigation secretarial experience.
Experience calendaring and scheduling in a legal environment.
Strong organizational skills, including prioritizing urgent and non-urgent tasks, managing deadlines and demands, and multitasking.
E-filing experience.
Ability to adapt to a corporate law environment.
Strong written and oral communication skills, including proofreading, attention to detail, and formatting.
Accurate typing skills.
Working knowledge of the Florida electronic filing system.
Working knowledge of Microsoft Office Suite.
Working knowledge of a case management system.
Working knowledge of a document storage system.
Must be eligible to lawfully work in the U.S. immediately; sponsorship is not available.

Nice To Haves

Civil defense litigation secretarial experience in insurance defense or personal injury.
Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements.

Responsibilities

Apply specialized knowledge of legal procedures.
Manage calendars and schedules.
Process mail and perform electronic and paper filing.
Schedule litigation events, including depositions, mediations, and hearings.
Support attorneys and interact with clients, courts, and counsel throughout the litigation process.

Benefits

Annual raises and bonus eligibility.
Health and wellbeing programs, healthcare plan options, and employer-paid portions of healthcare premiums.
Vision, dental, telemedicine, and access to 24/7 mental health professionals.
Educational benefits, including training programs and tuition assistance.
Employee resource groups and mentoring.
Fertility, IVF, and adoption assistance.
National discount programs, financial workshops, and financial coaching.
Paid time off, with the opportunity to initially earn up to 20 days annually.
Parental leave, paid holidays, a celebration day, life leave, bereavement leave, and community service and education support days.
Matching Gift Program, Good Neighbor Grant Program, and Employee Assistance Fund.
Retirement planning resources and a 401(k) plan with company contributions of up to 7% of salary.