Litigation Legal Secretary

Hinshaw & Culbertson•Boston, MA

2d•Hybrid

About The Position

The Boston office of Hinshaw & Culbertson LLP, a national law firm with over 500 attorneys, is seeking a Litigation Legal Secretary. This role involves performing complex and specialized secretarial and administrative duties to support assigned attorneys. The ideal candidate will maintain an organized professional office environment and provide excellent client service. Hinshaw & Culbertson LLP provides sophisticated legal counsel in highly regulated industries and offers strategic business and transactional advice.

Requirements

Minimum of five plus years of legal litigation secretarial experience is required.
High organizational skills are required.
Knowledge of or ability to learn office procedures, rules and regulations.
Knowledge and competency of relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe.
Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation requirements and practices.
Ability to effectively and accurately communicate orally and in writing.
Correctly apply departmental rules, complex regulations and procedures.
Maintain a high degree of confidentiality and attention to detail.
Work well under pressure and time sensitive situations.
Proofread and perform editing of routine law office documents.
Transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm.
Organize and prioritize numerous tasks and complete them under time constraints.
Solve problems and work well within a team environment.
Periodically incur overtime in order to perform the essential duties of the position.
Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff.

Nice To Haves

Experience in Insurance Defense is preferred.

Responsibilities

Prepares, edits and files documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area.
Files documents with the courts, including e-filing.
Transcribes from electronic dictation program, tapes and/or handwritten documents.
Updates and maintains databases that include e-mail lists, iCreate info and client matter lists.
Reads, distributes and electronically files incoming mail for assigned attorneys.
Opens new files, checks conflicts of interest, maintains client and general files.
Conducts periodic review of files for possible closure/off-site storage.
Greets clients and visitors.
Maintains good public relations and customer service with clients.
Maintains confidentiality of attorney-client relationship.
Establishes and maintains calendar and deadline reminder systems.
Records court dates, deposition dates, etc.
Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar.
Schedules appointments and makes business travel arrangements.
Communicates with other administrative support by apprising of deadlines, attorney travel plans, etc.
Other related duties and special projects as assigned.