Legal Secretary

Jackson Lewis•Richmond, VA

2d•Onsite

About The Position

Jackson Lewis P.C. is seeking a Litigation Legal Secretary for their Richmond, VA office. This role involves working with a dynamic team of multiple attorneys, providing comprehensive support. The firm, established in 1958, focuses on employment and labor law with over 1,000 attorneys nationwide. They help employers develop proactive strategies and business-oriented solutions to cultivate engaged and stable workforces, emphasizing belonging and respect. The firm is recognized for its expertise in Labor and Employment Litigation, Employment Law, and Labor Law on behalf of Management by U.S. News - Best Lawyers® “Best Law Firms”.

Requirements

5+ years minimum legal experience, preferably in labor and employment law.
Solid understanding of basic technical legal terminology.
Solid experience working in ECF and Virginia state e-filing systems.
Solid experience in working with document database system (NetDocs or similar).
Proficiency in Windows environment including Word and Outlook.
Familiarity with state and federal rules and procedures, general legal procedures.
Strong verbal and written communication skills.
Excellent proofreading skills and detail oriented.
Ability to multi-task while maintaining quality work product and timely respond to deadlines.
Ability to balance workload.
Strong interpersonal skills and ability to work well in a busy litigation team environment.
Ability to communicate with colleagues and attorneys on every level.
Reliable with punctuality and attendance.

Nice To Haves

Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
Experience supporting 4+ active attorneys at one time a strong plus.
Experienced with trial preparation a plus.
An associate degree or 4-year college degree preferred, or relevant experience considered.

Responsibilities

Maintain electronic case files and update as needed following set protocols for search ease.
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.
Assist with preparation of administrative filings/exhibits in agency matters.
Assist with preparation of exhibits for submission in a variety of matters.
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
Complete monthly expense reports for assigned attorneys.
Assist attorneys with monthly client invoicing in conjunction with our billing department.
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm’s travel agency.
Prepare notebooks and proofreading of documents.
Run conflict checks and open new client engagements in conjunction with our new business team.
Maintain continued knowledge and basic status of current cases and projects of assigned attorneys.
Oversee a wide variety of complex and confidential, time-sensitive material.
Perform other administrative duties as assigned.