Legal Secretary

County of Yolo • Woodland, CA

4d • Onsite

About The Position

The County of Yolo is recruiting to fill (1) regular, full-time position in the class of Legal Secretary at the Yolo County Sheriff’s Office assigned to the Civil Unit. The ideal candidate is a highly organized, detail-oriented professional with expertise in legal document preparation and court procedures within a law enforcement-specific setting. This individual possesses the skills necessary to support the sheriff’s office Concealed Weapons Permitting Program by processing applications, reviewing records, and assisting members of the public while maintaining confidential files. This candidate is able to perform administrative duties for the Coroner’s Division to include processing reports, managing highly sensitive confidential records, and closing out completed case files. They are capable of completing accurate and detailed financial transactions and working with members of the public with a level of excellence and professionalism. The salary range for each classification level is as follows: Legal Secretary I: $55,473.60 - $67,433.60 Annually Legal Secretary II: $58,281.60 - $70,844.80 Annually. This is an entry and journey level classification in the Legal Secretary Series. With minimal training and orientation, incumbents are expected to produce legal documents conforming to judicial, departmental, and statutory requirements.

Requirements

• Must type 35 net words per minute.
• Two (2) years of secretarial experience in a law office; or three (3) years of clerical experience in criminal justice, law enforcement, or other agency or firm involving the preparation and/or processing of legal documents.
• Knowledge of: legal terminology, spelling and usage; criminal and/or civil legal processes; modern word processing and computer applications used in a legal setting; the criminal justice system; correct format for legal briefs, and references; proper use of the English language, including grammar, punctuation, spelling and usage; standard resource material used in preparing legal documents; general office practices and procedures.
• Ability to: efficiently operate office-specific word processing and computer equipment in completing, reviewing, inputting and updating legal documents; prepare complex legal documents with minimal instruction or upon review of a case file; understand and follow written and oral instructions; input information relating to, and maintain case files; prioritize work, monitor deadlines, and complete work with very tight deadlines; maintain cooperative relationships with other staff, professionals, paraprofessionals and the general public; operate general office machines such as photocopier, telephone, facsimile transmitter, and typewriter.

Nice To Haves

• Completion of a six month curriculum in legal assisting, or paralegal work may substitute for the required secretarial experience in a law office.

Responsibilities

• Prepares a variety of legal documents including, but not limited to, complaints, motions, pleadings, petitions, demands, opinions, briefs, affidavits, stipulations, orders judgments, information, warrants, indictments, declarations, contracts, resolutions and ordinances
• Checks and reviews a variety of legal documents to identify information needed to complete more complex legal documents and to identify probable further legal proceedings and/or requirements
• Inputs case data into computer and sets up, and maintains case files
• Monitors time lines associated with submission, preparation and response to legal actions and calendars matters with the courts
• Prepares, and serves a variety of legal notices
• Prepares an composes correspondence, and memos for professional staff
• Orders, copies and distributes documents
• Answers questions from professional, paraprofessionals and the general public regarding legal processes
• Identifies, copies, bills and receipts money for documents released as part of the discovery process
• Types general correspondence, and reports
• Compiles, prepares, researches and types statistical reports
• Takes and transcribes dictation
• Performs other related duties as assigned
• Processing applications, reviewing records, and assisting members of the public while maintaining confidential files for the sheriff’s office Concealed Weapons Permitting Program
• Processing reports, managing highly sensitive confidential records, and closing out completed case files for the Coroner’s Division
• Completing accurate and detailed financial transactions

Benefits

• The County of Yolo will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed