Legal Secretary
About The Position
Jackson Lewis P.C. is a law firm focused on employment and labor law, with over 1,000 attorneys nationwide. They help employers develop proactive strategies and business-oriented solutions. The firm is recognized for its expertise in Labor and Employment Litigation, Employment Law, and Labor Law. Jackson Lewis is seeking a Litigation Legal Secretary for their Richmond, VA office to provide a full range of support to a dynamic team of attorneys. This role involves preparing and revising legal documents, maintaining electronic case files, managing calendars, completing expense reports, and other legal tasks as needed.
Requirements
- 5+ years minimum legal experience, preferably in labor and employment law.
- Solid understanding of basic technical legal terminology.
- Solid experience working in ECF and Virginia state e-filing systems.
- Solid experience in working with document database system (NetDocs or similar).
- Proficiency in Windows environment including Word and Outlook.
- Familiarity with state and federal rules and procedures, general legal procedures.
- Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.
- Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
- Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.
- Reliable with punctuality and attendance.
Nice To Haves
- Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.
- Experience supporting 4+ active attorneys at one time a strong plus.
- Experienced with trial preparation a plus.
- An associate degree or 4-year college degree preferred, or relevant experience considered.
Responsibilities
- Maintain electronic case files and update as needed following set protocols for search ease.
- Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.
- Assist with preparation of administrative filings/exhibits in agency matters.
- Assist with preparation of exhibits for submission in a variety of matters.
- Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.
- Complete monthly expense reports for assigned attorneys.
- Assist attorneys with monthly client invoicing in conjunction with our billing department.
- Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.
- Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm’s travel agency.
- Prepare notebooks and proofreading of documents.
- Run conflict checks and open new client engagements in conjunction with our new business team.
- Continued knowledge and basic status of current cases and projects of assigned attorneys.
- Oversee a wide variety of complex and confidential, time-sensitive material.
- Perform other administrative duties as assigned.
Benefits
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending and Health Savings Account
- Firm-paid holidays, vacation and sick time
- Employee assistance program and other firm benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
