Legal Secretary

A global law firm • Dallas, TX

13d • Onsite

About The Position

A global law firm is seeking a Legal Secretary for their Dallas, Texas office. From high-profile transactions to regulatory issues and complex litigation, our lawyers harness their knowledge across multiple legal disciplines to provide a holistic perspective for sophisticated matters. This firm prides itself on offering lawyers and professional staff, countless opportunities to apply their talents toward important, challenging projects on a global stage. Their office culture attracts people with diverse skills and backgrounds who are dedicated to teamwork, collaboration, and superior client service. Summary: Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support; ability to proactively manage all aspects of high-level professionals in a fast-paced environment; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top level management, supervisors, co-workers, and clients by performing the following:

Requirements

• High school diploma or general education degree (GED)
• Three or more years of related work experience and/or training
• Thorough working knowledge of Microsoft Word
• Thorough working knowledge of legal terminology and formats (legal documents)

Nice To Haves

• Law Firm Experience
• Bachelor's degree
• Ability to type 50-60 wpm

Responsibilities

• Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel.
• Prepares and tracks travel expense reports and other business related expenses using the electronic Accounting system and prepares detailed itineraries.
• Manages and tracks reimbursements of other firm and client related expenses, such as entertainment, recruiting, etc. using the electronic Accounting system.
• Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment.
• Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler.
• Reads, responds and highlights emails of importance and keeps lawyers apprised of pressing matters.
• Develops and maintains email filing system and ensures proper archiving of same.
• Monitors spam folder for work related emails.
• Inputs and maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference.
• Maintains list of principal contacts or working group lists for each client and matter.
• Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients.
• Schedules conference calls for lawyers and effectively manages conflicting appointments.
• Conveys all necessary information needed for conference calls.
• Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed.
• Maintains current files for all correspondence.
• Facilitates work with the Accounting Department to coordinate and manage tracking of client bills, analyze billing data, and respond to client inquiries/requests.
• Processes, tracks and apprises status of new business forms, new client/matter reports and conflict of interest checks.
• Drafts, inputs and tracks daily time entries for lawyers in electronic Time Billing System, and proofreads and edits time entries for accuracy.
• Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence.
• Coordinates and quality checks work performed by Support Services for prompt production and delivery of documents.
• Manage lawyers’ CLEs to ensure hours are accurate and reported appropriately
• Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities.
• Also performs other administrative tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED