Litigation Legal Administrative Assistant

Snell & Wilmer Business Professional Openings • Washington DC, DC

12d • Onsite

About The Position

Snell & Wilmer, a large and prestigious law firm in the Western United States, is seeking a Legal Administrative Assistant for its Washington, D.C. office. This role provides high-level administrative support to attorneys in multiple practice areas, with a primary focus on litigation matters. The position will also involve assisting attorneys in the Intellectual Property Practice Group and providing administrative support for corporate and transactional matters. The ideal candidate will have a strong litigation background and a desire to gain experience in intellectual property. Previous IP experience is not required. This role is suitable for a versatile, mid-level Legal Administrative Assistant who enjoys varied tasks, is comfortable supporting attorneys in multiple practice groups, and is eager to expand their legal knowledge and skills. The working hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., in the office.

Requirements

• At least 3 years of experience as a legal administrative assistant, or in a similar administrative role within a law firm environment.
• Litigation support experience, including document preparation, court filings, and deadline management, is required.
• Familiarity with federal and local court procedures and electronic filing systems.
• Experience with PACER/ECF and other court filing platforms.
• Knowledge of legal terminology, document formatting, proofreading, and filing procedures.
• Strong proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, as well as experience using document management systems.
• Exceptional proofreading and editing skills, with close attention to detail and document consistency.
• Ability to work independently and collaboratively while supporting multiple attorneys across different practice groups.
• Strong organizational and time-management skills, including the ability to prioritize competing assignments and meet deadlines.
• Excellent written and verbal communication skills.
• Flexibility, initiative, and a service-oriented approach.
• Professional judgment and the ability to handle confidential and sensitive information with discretion.

Nice To Haves

• Intellectual property experience is a plus but not required; a demonstrated interest in learning the practice area is essential.
• Corporate or transactional support experience is preferred, not required.

Responsibilities

• Provide administrative support to attorneys working in litigation, intellectual property, and corporate matters.
• Manage attorneys’ calendars, including scheduling meetings, court appearances, depositions, conference calls, and other appointments.
• Coordinate travel arrangements and prepare itineraries and expense reports.
• Prepare, revise, proofread, and format correspondence, reports, presentations, and legal documents.
• Organize and maintain electronic and physical files in accordance with firm procedures.
• Coordinate with clients, opposing counsel, courts, vendors, witnesses, and other internal and external parties.
• Assist with time entry, billing-related tasks, new-matter intake, and other administrative processes.
• Manage assignments from multiple attorneys and practice groups while maintaining accuracy, responsiveness, and attention to deadlines.
• Prepare, revise, format, and finalize pleadings, motions, discovery materials, briefs, exhibits, and other litigation documents.
• File documents electronically in federal and local courts and, as applicable, before administrative agencies and tribunals.
• Maintain litigation calendars and track court deadlines, discovery deadlines, hearings, depositions, and trial dates.
• Organize and maintain case files, discovery materials, exhibits, and other case-related documentation.
• Assist attorneys with deposition, hearing, and trial preparation, including coordinating logistics and preparing materials.
• Review documents for compliance with applicable court rules, filing requirements, and firm standards.
• Assist attorneys with administrative and document-related needs involving intellectual property matters.
• Learn the procedures, terminology, and documentation associated with the Intellectual Property Practice Group.
• Assist with maintaining IP-related files, correspondence, deadlines, and matter information.
• Coordinate with attorneys, clients, internal departments, and outside service providers regarding IP-related matters.
• Develop proficiency in applicable IP processes and systems through training and hands-on experience.
• Provide additional support to the Intellectual Property Practice Group as knowledge and experience develop.
• Prepare, revise, format, and proofread corporate and transactional documents, correspondence, agreements, and closing materials.
• Assist with entity formation, maintenance, and corporate governance documents.
• Coordinate signature pages, document execution, and circulation of transaction documents.
• Assist with organizing due diligence materials, closing checklists, and electronic closing binders.
• Maintain corporate records and help track transactional deadlines and outstanding items.
• Communicate with clients and transaction participants to coordinate documents, signatures, and closing-related activities.

Benefits

• medical
• dental
• vision
• disability
• life insurance
• 401K/profit sharing
• paid holidays
• tuition reimbursement
• paid time off including vacation time, personal time, and sick time where appropriate

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed