Litigation Legal Administrative Assistant

Snell & Wilmer Business Professional Openings • San Diego, CA

2d • Onsite

About The Position

Snell & Wilmer is hiring a Legal Administrative Assistant for its Litigation Practice Group in the San Diego office. The role provides high-level administrative support to attorneys specializing in litigation and requires strong organizational skills, attention to detail, discretion in handling sensitive information, and experience in a legal environment with knowledge of litigation procedures and documentation. The position is scheduled Monday through Friday, 8:30 a.m. to 5:00 p.m., in the office. After three to six months, a hybrid schedule may be available at the supervisor’s discretion.

Requirements

• At least 3 years of experience as a legal administrative assistant or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures at the state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills and attention to detail.
• Proficiency in Microsoft Excel, Word, OneNote, and Outlook.
• Experience with document management systems.
• Ability to work independently and as part of a team, reliably managing multiple tasks.
• Excellent interpersonal skills for maintaining effective working relationships with staff and clients at all levels.
• Strong organizational and time-management skills, including the ability to prioritize tasks.
• Discretion and ability to maintain confidentiality.

Responsibilities

• Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Assist with case preparation by organizing and maintaining case files, evidence, and exhibits.
• Schedule meetings, depositions, and court appearances.
• Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
• Prepare and file legal documents with courts and administrative agencies in compliance with procedural rules.
• Maintain and update case files, ensuring documentation is accurately filed and accessible.
• Serve as a liaison between clients, attorneys, and other parties involved in litigation.
• Handle incoming and outgoing correspondence, including phone calls and emails.
• Prepare and distribute correspondence, memoranda, and reports.
• Ensure timely court filings and monitor deadlines for compliance with court rules and procedures.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• 401(k)/profit sharing
• Paid holidays
• Tuition reimbursement
• Paid time off, including vacation, personal, and sick time where appropriate
• Performance-based compensation

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed