Litigation Docketing Specialist

Saul Ewing•New York, NY

11d•Hybrid

About The Position

The Litigation Docketing Specialist performs all phases of updating and maintaining the Firm’s litigation docket, ensuring docketed events are processed accurately and on time using rules-based docketing software and in compliance with risk management guidelines. The specialist is responsible for assigned offices and provides backup coverage firmwide as needed. This position reports directly to the Senior Docketing Manager. The role involves collaborating with attorneys, paralegals, practice assistants, and the centralized docketing team to review docketing requests, calculate and research deadlines, maintain docket entries, and provide docketing support and reports. The specialist is expected to work independently, exercise sound judgment, maintain confidentiality, and participate in virtual meetings, training, and professional organizations. The position follows a hybrid work schedule, and candidates must live within a reasonable commuting distance of one of the firm’s offices.

Requirements

Minimum of five years of litigation docketing experience.
Experience in a law firm or in-house legal department.
Experience using rules-based docketing software such as Milana, CompuLaw, or CourtAlert.
Working knowledge of Microsoft products.
Exceptional command of English and highly developed interpersonal skills, including the ability to interact professionally with all levels of firm personnel in a hybrid environment.
Ability to work in a demanding, fast-paced environment and strong time-management skills.
Positive, service-oriented disposition and ability to cultivate strong relationships.
Strong attention to detail.
Self-starter with high-level initiative.
Excellent reading comprehension, analytical skills, and critical thinking.
Sound judgment, ability to shift priorities, and excellent planning and troubleshooting skills.
Ability to maintain confidentiality and discretion.
Must reside within a reasonable commuting distance of one of the firm’s office locations.

Nice To Haves

Bachelor’s degree and/or paralegal certificate preferred; extensive docketing experience may be considered in place of these educational preferences.

Responsibilities

Monitor assigned docketing inboxes for requests and coordinate with case team members as needed.
Review docketing requests and associated documents and accurately calculate critical dates and deadlines.
Research dates when needed to supplement automated calculations.
Update existing docket entries and review work product for quality control.
Generate and distribute docket reports, including customized reports.
Maintain current knowledge of Federal, State, and local rules and civil procedure, including California jurisdictions.
Provide attorneys and support staff with ongoing information and support regarding docketing policies and processes.
Collaborate with attorneys, paralegals, and practice assistants to analyze schedules and deadlines, address ambiguous situations, and ask and answer questions.
Work independently and with centralized docketing team members.
Participate effectively in virtual meetings and training sessions.
Maintain confidentiality and discretion.
Participate in professional organizations focused on docketing industry trends, innovation, education, and peer networking.
Provide additional assistance and support as directed by the Manager.