Litigation Docketing & Calendaring Specialist

JAVAHERI & YAHOUDAI, A PROFESSIONAL LAW CORPORATION•Los Angeles, CA

15h•$32 - $40

About The Position

J&Y Law is a growing plaintiff-side litigation firm specializing in personal injury, elder abuse and neglect, and wrongful death. The Litigation Docketing & Calendaring Specialist oversees accurate litigation calendars, tracks critical court deadlines, and coordinates with attorneys and legal staff to help ensure compliance with California court rules. The position also provides limited administrative support for Compromise of Minor’s Claims matters. The specialist maintains the firm’s centralized calendar for hearings, trials, depositions, mediations, and filing deadlines; calculates and tracks litigation deadlines; reviews court documents and notifications; monitors statutes of limitations; and conducts calendar audits and quality-control reviews. The role also supports minor’s claims matters through document organization, scheduling, deadline tracking, and administrative follow-up. Additional duties include communicating upcoming deadlines, supporting litigation workflows, maintaining confidential and accurate case records, filing complaints and case-specific pleadings, and coordinating appearance attorneys for required court hearings. The role offers hourly compensation of $32.00–$40.00, with actual pay dependent on relevant experience, technical skills, and qualifications. Eligible employees receive benefits under firm policies, including paid time off, sick leave, and a 401(k) retirement plan with employer matching, subject to plan terms.

Requirements

3–4 years of litigation docketing and calendaring experience, preferably in California civil litigation.
Strong knowledge of California state court rules and deadline calculations.
Experience managing multiple active litigation matters and competing deadlines.
Familiarity with Los Angeles Superior Court procedures and electronic filing systems.
Proficiency in Microsoft Outlook, Word, Excel, and legal case management tools.
Exceptional attention to detail, organization, communication, and independent judgment.

Nice To Haves

Plaintiff-side personal injury litigation experience.
Experience with Litify, CompuLaw, or comparable docketing software.
Familiarity with federal court calendaring and PACER.
Exposure to Compromise of Minor’s Claims procedures.

Responsibilities

Maintain the firm’s centralized litigation calendar for hearings, trials, depositions, mediations, and filing deadlines.
Calculate and track discovery, motion, hearing, trial, and other deadlines under California procedural and court rules.
Review court orders, minute orders, notices, and filings to identify and calendar deadlines.
Monitor statutes of limitations and other critical case deadlines, escalating concerns promptly.
Coordinate with attorneys and paralegals to verify scheduling and changes.
Perform routine calendar audits and quality-control reviews.
Monitor electronic court notifications and maintain accurate records in Litify and other firm systems.
Organize petitions, proposed orders, settlement documents, and supporting exhibits for Compromise of Minor’s Claims matters under attorney supervision.
Coordinate court hearing schedules and track related filing and approval deadlines for minor’s claims matters.
Provide administrative follow-up and maintain organized matter records.
Communicate upcoming deadlines to attorneys and litigation teams.
Assist with court-related scheduling, document organization, and workflow improvements.
Protect confidential information and maintain reliable case records.
File complaints and case-specific pleadings, and coordinate appearance attorneys for required court hearings.