Litigation Docketing Assistant

Nelson Mullins Riley & Scarborough, LLP•San Diego, CA

4d•$60,000 - $75,000

About The Position

The Litigation Docketing Assistant is a member of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager and Litigation Docketing Coordinator. The role leads the department’s administrative tasks and requires adaptability to changing technology and the ability to pivot quickly between projects. The Assistant helps set up and close matters in the firm’s Milana docketing software; maintains department case lists; circulates weekly timekeeper and other reports; and compiles and reports monthly and quarterly department metrics. The role also supports data-cleanup projects, technology upgrades, and light docketing duties. Additional work includes preparing meeting minutes, organizing and maintaining department materials using firm systems, suggesting improvements to administrative procedures, learning legal terminology and procedures, and leading additional projects as assigned.

Requirements

High school diploma or equivalent.
At least 2 years of administrative experience in a law firm setting.
Strong attention to detail, analytical skills, and organizational skills.
Strong work ethic and ability to take direction without constant supervision.
Willingness to learn legal procedures and terminology.
Ability to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize findings.
Excellent communication and people skills, with professionalism and diplomacy.
Ability to work under pressure and meet strict deadlines in a fluid, changing environment.
Service-oriented approach and ability to collaborate in a team setting.
Ability to work overtime when required.

Nice To Haves

Strong proficiency in MS Office.

Responsibilities

Set up new matters and close matters in the firm’s Milana docketing software.
Maintain department case lists.
Circulate weekly timekeeper reports and other reports as needed.
Compile and report department monthly and quarterly metrics.
Assist with data-cleanup projects and department upgrades to new technology.
Perform light docketing duties.
Prepare meeting minutes for department meetings.
Use firm systems to organize and maintain department materials.
Suggest improvements to department administrative procedures to the Litigation Docketing Manager.
Acquire knowledge of legal terminology and procedures.
Lead additional projects as assigned.