Litigation Docketing Assistant

Nelson Mullins Riley & Scarborough • San Diego, CA

2d

About The Position

The Litigation Docketing Assistant is a member of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager and Litigation Docketing Coordinator. The Assistant leads the department’s administrative tasks and adapts to changing technology and shifting project needs.

The role supports matter setup and closure in the firm’s Milana docketing software; maintains department case lists; circulates weekly timekeeper and other reports; and compiles and reports monthly and quarterly department metrics. Other work includes data cleanup, technology upgrades, light docketing duties, preparing meeting minutes, organizing department materials using firm systems, and suggesting improvements to administrative procedures. The Assistant develops knowledge of legal terminology and procedures and leads additional projects as assigned.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years of administrative experience in a law firm setting.
• Strong attention to detail, analytical skills, and organizational skills.
• Strong work ethic and ability to take direction without constant supervision.
• Willingness to learn legal procedures and terminology.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize findings.
• Excellent communication and people skills, with a high degree of professionalism and diplomacy.
• Ability to work under pressure and meet strict deadlines.
• Adaptability in a fluid and changing work environment.
• Service orientation and ability to collaborate in a team setting.
• Ability to work overtime when required.

Nice To Haves

• Strong proficiency in MS Office.

Responsibilities

• Assist with setting up new matters and closing matters in the firm’s Milana docketing software.
• Maintain department case lists.
• Circulate weekly timekeeper reports and other reports as needed.
• Compile and report department monthly and quarterly metrics.
• Assist with data cleanup projects and department upgrades to new technology.
• Perform light docketing duties.
• Prepare meeting minutes for department meetings.
• Use firm systems to organize and maintain department materials.
• Suggest improvements to the Litigation Docketing Manager regarding department administrative procedures.
• Develop knowledge of legal terminology and procedures.
• Lead additional projects as assigned.

Benefits

• Employees may be eligible for performance bonuses.
• Healthcare.
• Retirement plans.
• Paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED