Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough•Los Angeles, CA

26d•Onsite

About The Position

Nelson Mullins is seeking a Litigation Administrative Assistant for its Downtown Los Angeles office. The role provides high-level legal and administrative support to attorneys and paralegals working on complex commercial, civil, and defense litigation matters. The assistant helps manage attorney caseloads and supports matters through litigation, including trial preparation and attendance. The position involves coordinating schedules and travel, preparing legal documents, e-filing, communicating with clients, managing matter records and administrative processes, and assisting with billing. The work takes place in a fast-paced environment with tight deadlines and shifting priorities, alongside attorneys, paralegals, and administrative colleagues. Salary range is $75,000 to $100,000 annually. Employees may also be eligible for merit-based raises and benefits such as healthcare, retirement plans, and paid time off.

Requirements

At least four years of recent State and Federal litigation experience in a law firm environment.
Strong writing and communication skills.
Proficiency with Microsoft Office Suite.
Ability to work in a fast-paced setting with tight deadlines and shifting priorities.
Proactive, self-starting approach, ownership of work, and ability to collaborate with attorneys, paralegals, and administrative team members.

Nice To Haves

Experience supporting attorneys through all phases of litigation, including trial preparation and attendance.
Experience with document management systems, docketing systems, and billing or time entry programs.

Responsibilities

Maintain attorney calendars, make travel arrangements, and process monthly expense reports.
Prepare, revise, and finalize correspondence, pleadings, and other legal documents.
Perform electronic filing in various courts and jurisdictions.
Schedule depositions, mediations, and other client meetings, and communicate with clients as necessary.
Support attorneys through litigation phases, including trial preparation and attendance.
Run conflict checks and open new client and matter engagements.
Maintain electronic files and update contacts.
Set up client billing requirements and assist with billing and client invoices.
Handle other clerical assignments as delegated.