Lifestyle Director

Campbell Property Management•Nocatee, FL

About The Position

The Lifestyle Director plans, coordinates, and manages resident programs, events, and activities for the Valencia Cay community, including recreational, social, cultural, health and wellness, travel, and entertainment offerings. The Director reports to the Property Manager and works collaboratively with the Board of Directors, committees, club leaders, and management representatives. Programs and services must align with the Association’s goals, governing documents, community standards, and mission, with a focus on enhancing residents’ quality of life. The role oversees the community’s social and entertainment calendar, HOA-sponsored events, entertainment, classes, workshops, and trips. It supports resident clubs and committees, coordinates event logistics and vendors, maintains event records and budgets, creates promotional materials, and prepares monthly reports for the Board. The Director also coordinates facility needs with maintenance staff and vendors, helps ensure clubhouse policies are followed, and attends HOA-sponsored social events, including weekends or holidays as required. The posting lists a salary of up to $80,000, depending on experience (DOE), and asks applicants not to apply if they live more than 30 minutes from the Ponte Vedra area.

Responsibilities

Administer the day-to-day operation of the community’s social and entertainment calendar.
Plan, organize, and execute HOA-sponsored events, entertainment series, classes, workshops, and trips.
Serve as liaison to the Social Committee and other relevant groups.
Coordinate with talent agents, entertainers, speakers, vendors, caterers, decorators, and service providers; attend local showcases and industry events to preview entertainment options.
Develop annual programming recommendations with committees, the Property Manager, and Board members.
Act as the primary liaison for resident clubs and committees; assist clubs with room reservations, communications, and compliance with HOA rules.
Support the Social Committee with event logistics, schedules, and preparation, and communicate with committee chairs and the Board liaison.
Oversee event setup and breakdown, including seating layouts, room configuration, décor, technical needs, and vendor coordination.
Manage ticket sales, RSVP systems, deposits, and post-event expense reconciliation.
Maintain current electronic event files, including contracts, biographies, flyers, seating charts, and budgets.
Purchase event supplies as needed and ensure rooms and event spaces are safe and ready for use.
Create, post, and distribute social-event marketing materials, including posters, flyers, and digital announcements.
Prepare newsletter articles about social events and review and approve club-submitted content.
Prepare monthly Lifestyle Director reports for inclusion in the management report to the Board of Directors.
Maintain the master community events calendar and ensure accurate updates to meetings, activities, and facility usage.
Monitor entertainment and social-programming budgets and comply with Association rules, policies, and standard operating procedures.
Notify the Property Manager of maintenance or facility issues and collaborate with maintenance staff and vendors on room setup, staging, and event-related facility needs.
Ensure residents comply with clubhouse-use policies and procedures and assist in recommending facility-use rules, procedures, and best practices to the Board.
Attend HOA-sponsored social events, including weekends or holidays as required.
Promote a welcoming, positive atmosphere that fosters community spirit and resident goodwill, and deliver programs consistently with the Valencia Cay HOA mission and standards.