Lifestyle Director

Campbell Property Management

3d

About The Position

The Lifestyle Director plans, coordinates, and manages resident programs, events, and activities for the Valencia Cay community. Offerings include recreational, social, cultural, health and wellness, travel, and entertainment programs. The Director reports to the Property Manager and works with the Board of Directors, committees, club leaders, and management representatives to ensure programs and services align with the Association’s goals, governing documents, and community standards, with an emphasis on residents’ quality of life.

The role manages the community’s social and entertainment calendar, HOA-sponsored events, entertainment, classes, workshops, and trips. It serves as the primary liaison to resident clubs and committees and coordinates with entertainers, agents, speakers, vendors, caterers, decorators, and service providers. The Director oversees event logistics and administration, including room setup, technical needs, ticketing, RSVPs, payments, expense reconciliation, records, and supply purchases.

The Director also creates and distributes event marketing materials, prepares newsletter content, maintains the master events calendar, monitors program budgets, and prepares monthly reports for the management report to the Board. The role coordinates with the Property Manager, maintenance staff, and vendors on facility needs, supports compliance with clubhouse-use policies, and helps foster a welcoming community atmosphere. Attendance at HOA-sponsored social events, including weekends or holidays, is required as needed.

This is a full-time, salaried position with compensation up to $80,000 depending on experience. Applicants should live within 30 minutes of the Ponte Vedra area.

Requirements

• Applicants should live within 30 minutes of the Ponte Vedra area.
• Ability to attend HOA-sponsored social events, including weekends or holidays as required.

Responsibilities

• Administer the day-to-day operation of the community’s social and entertainment calendar.
• Plan, organize, and execute HOA-sponsored events, entertainment series, classes, workshops, and trips.
• Serve as liaison to the Social Committee and other relevant groups, and act as the primary liaison for resident clubs and committees.
• Coordinate with talent agents, entertainers, speakers, vendors, caterers, decorators, and service providers; attend local showcases and industry events to preview entertainment options.
• Develop annual programming recommendations with committees, the Property Manager, and Board members.
• Assist clubs with room reservations, communications, and compliance with HOA rules.
• Support the Social Committee with event logistics, schedules, and preparation; communicate with committee chairs and the board liaison.
• Oversee event setup and breakdown, including seating layouts, room configuration, décor, technical needs, and vendor coordination.
• Manage ticket sales, RSVP systems, deposits, and post-event expense reconciliation.
• Maintain current electronic event files, including contracts, biographies, flyers, seating charts, and budgets.
• Purchase event supplies such as decorations, tablecloths, favors, and signage.
• Ensure rooms and event spaces are prepared, safe, and ready for use.
• Create, post, and distribute marketing materials for social events, including posters, flyers, and digital announcements.
• Prepare newsletter articles about social events and review and approve club-submitted content.
• Prepare monthly Lifestyle Director reports for inclusion in the management report to the Board of Directors.
• Maintain the master community events calendar and accurately update meetings, activities, and facility usage.
• Monitor entertainment and social programming budgets.
• Maintain compliance with Association rules, policies, and standard operating procedures.
• Notify the Property Manager of maintenance or facility issues requiring attention.
• Coordinate with maintenance staff and vendors on room setup, staging, and event-related facility needs.
• Ensure residents comply with clubhouse-use policies and procedures.
• Assist with recommending facility-use rules, procedures, and best practices to the Board.
• Attend HOA-sponsored social events, including weekends or holidays as required.
• Promote a welcoming, positive atmosphere that fosters community spirit and resident goodwill.
• Ensure programs and services are consistent with the mission and standards of Valencia Cay HOA.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed