Life Manager

Trivium • Miami, FL

2d • Hybrid

About The Position

A Miami-based Life Manager will support a husband-and-wife team who run a fast-growing business, taking responsibility for personal, household, and business logistics. The role is approximately two-thirds personal and household management and one-third business operations, with event planning as the largest area of need. The Life Manager will build and maintain systems for requests, deadlines, and follow-ups, and independently manage logistics so the principals do not need to oversee them.

Household and personal duties include managing deliveries, maintaining household order, coordinating repairs and vendors, overseeing the residence during extended trips, arranging travel and personal appointments, coordinating pet logistics, and managing vehicle servicing and insurance renewals. Business and event duties include planning and executing events, coordinating vendors and merchandise, traveling domestically for events when needed, supporting small vendor relationships and straightforward agreement reviews, and tracking communications and tasks in Slack and spreadsheets.

This is a hybrid role based in Miami, with approximately two days per week on site. The schedule is full-time, Monday through Friday, with flexibility for occasional urgent items. The role begins as a 1099 contractor, with the potential to convert to full employment. Occasional domestic travel is required. The position requires complete discretion and confidentiality when handling personal and financial information.

Requirements

• Based in Miami.
• Valid driver's license and personal vehicle; the role requires being physically present and running errands.
• At least 1 year of professional experience owning tasks end to end.
• Detail-oriented, with strong tracking and follow-through so tasks do not fall through the cracks.
• Resourceful and self-directed; able to determine how to accomplish a goal and try first before asking for help.
• Proactive and able to handle tasks before being asked.
• Comfortable switching between personal and household work and business and event work while supporting two principals.
• Able to travel domestically on occasion.
• Discreet and trustworthy, with the ability to handle personal and financial information confidentially.
• Excellent written and spoken English.
• Comfortable working as a 1099 contractor.

Nice To Haves

• Event coordination or production experience, including venues, vendors, merchandise, or activations.
• Experience supporting a founder, executive, or couple directly.
• Household and vendor management experience.
• Experience with pet travel logistics.
• Formal life manager or assistant experience.

Responsibilities

• Receive, open, and redirect deliveries and keep the home orderly and running.
• Source and coordinate vendors for repairs and maintenance.
• Oversee the residence during extended trips, including cleaning, flowers, and general upkeep.
• Book flights, hotels, and complete travel itineraries.
• Manage pet logistics, including airline registration, trainer hand-offs, veterinary visits, vaccinations, and grooming.
• Manage vehicle servicing schedules and insurance renewals.
• Research and book personal appointments, including doctors, specialists, and other service providers.
• Source personal service providers upon request.
• Plan and run events end to end, including venues, vendors, merchandise, timelines, and on-site execution.
• Travel domestically to events when needed.
• Manage small vendor relationships and help review straightforward agreements.
• Track communications and tasks in Slack and spreadsheets.
• Build and maintain a reliable system for tracking requests, deadlines, and follow-ups.

Benefits

• Paid time off plus national holidays.
• Mileage/gas stipend for driving required by the role.
• Direct, close working relationship with two founders who provide real autonomy.
• Opportunity to design the role rather than maintain an existing system, with day-to-day variety.

What This Job Offers

• Education Level: No Education Listed