Life Manager
About The Position
A Miami-based Life Manager will support two founders with personal, household, event, and business operations. The role is approximately two-thirds personal and household management and one-third business operational support, with event planning as the largest business need. The Life Manager will establish and maintain systems to manage logistics and ensure requests, deadlines, and follow-ups are handled reliably. Responsibilities include managing deliveries and household upkeep; sourcing and coordinating repair and maintenance vendors; looking after the residence during extended trips; booking travel and personal appointments; coordinating pet and vehicle logistics; and sourcing personal service providers. For the business, the Life Manager will plan and execute events, travel domestically for events when needed, manage small vendor relationships, help review straightforward agreements, and track communications and tasks in Slack and spreadsheets. The position is hybrid, with approximately two days per week on site in Miami, and requires a valid driver's license and a personal vehicle for in-person tasks and errands. The schedule is full-time, Monday through Friday, with flexibility for occasional urgent items. The role begins as a 1099 contractor, with potential to convert to full employment. It involves access to personal and financial information and requires discretion and confidentiality.
Requirements
- Based in Miami, Florida.
- Valid driver's license and personal vehicle; the role requires physical presence and running errands.
- At least 1 year of professional experience owning tasks end to end.
- Detail-oriented, with reliable tracking and follow-through.
- Resourceful and self-directed, able to work out how to achieve goals and try first before asking.
- Proactive and able to handle needs before being asked.
- Comfortable switching between personal or household work and business or event work, while supporting two principals.
- Able to travel domestically on occasion.
- Discreet and trustworthy, with the ability to handle personal and financial information confidentially.
- Excellent written and spoken English.
- Comfortable working as a 1099 contractor.
Nice To Haves
- Event coordination or production experience, including venues, vendors, merchandise, and activations.
- Experience supporting a founder, executive, or couple directly.
- Household and vendor management experience.
- Experience with pet travel logistics.
- Formal life manager or assistant experience is welcome but not required.
Responsibilities
- Receive, open, and redirect deliveries and keep the home orderly and running.
- Source and coordinate vendors for repairs and maintenance.
- Look after the residence during extended trips, including cleaning, flowers, and general upkeep.
- Book flights, hotels, and complete travel itineraries.
- Coordinate pet logistics, including airline registration, trainer hand-offs, veterinary visits, vaccinations, and grooming.
- Manage vehicle servicing schedules and insurance renewals.
- Research and book personal appointments, including doctors, specialists, and other service providers.
- Source personal service providers on request, such as sports and fitness coaches.
- Plan and run events end to end, including venues, vendors, merchandise, timelines, and on-site execution.
- Travel domestically to events when needed.
- Manage small vendor relationships and help review straightforward agreements.
- Maintain clear communication and task tracking in Slack and spreadsheets.
- Build and run systems for tracking requests, deadlines, and follow-ups.
- Handle personal and business logistics with discretion and confidentiality.
Benefits
- Paid time off plus national holidays.
- Mileage/gas stipend for driving required by the role.
- Direct, close working relationship with two founders who give real autonomy.
- Opportunity to design the role rather than maintain an existing system, with day-to-day variety.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
