Life Manager
About The Position
A Miami-based Life Manager will support a husband-and-wife team who jointly run a fast-growing business. The role is approximately two-thirds personal and household management and one-third business operations, with event planning as the largest area of business support. The Life Manager will build and run systems for household logistics, errands, travel, vendors, appointments, and events so the principals do not have to manage those details themselves. Responsibilities include handling deliveries and household upkeep, coordinating repairs and maintenance, looking after the residence during extended trips, arranging travel and pet logistics, managing vehicle servicing and insurance renewals, and booking personal appointments and service providers. On the business side, the role plans and runs events from venue and vendor coordination through merchandise, timelines, and on-site execution; travels domestically to events when needed; supports small vendor relationships and straightforward agreement reviews; and tracks communication and tasks in Slack and spreadsheets. The position is hybrid, with approximately two days per week on site in Miami, and requires local presence, a valid driver's license, and a personal vehicle for errands. It is full-time, Monday through Friday, with flexibility for occasional urgent items. The role begins as a 1099 contractor, with potential to convert to full employment. Occasional domestic travel is required. The ideal candidate is discreet, detail-oriented, resourceful, proactive, self-directed, comfortable supporting two principals across personal and business matters, and able to communicate excellently in written and spoken English.
Requirements
- Based in Miami, with a valid driver's license and personal vehicle; the role requires in-person presence and running errands.
- At least 1 year of professional experience owning tasks end to end.
- Highly detail-oriented and able to ensure nothing falls through the cracks.
- Resourceful and self-directed, able to determine how to accomplish a goal and try first before asking.
- Proactive and able to handle matters before being asked.
- Comfortable switching between personal, household, business, and event work while supporting two principals.
- Able to travel domestically on occasion.
- Discreet and trustworthy, with access to personal and financial information.
- Excellent written and spoken English.
- Comfortable working as a 1099 contractor.
Nice To Haves
- Event coordination or production experience, including venues, vendors, merchandise, or activations.
- Experience supporting a founder, executive, or couple directly.
- Household and vendor management experience.
- Experience with pet travel logistics.
- Formal life manager or assistant experience is welcome but not required.
Responsibilities
- Receive, open, and redirect deliveries; keep the home orderly and running.
- Source and coordinate vendors for repairs and maintenance.
- Oversee the residence during extended trips, including cleaning, flowers, and general upkeep.
- Book flights, hotels, and complete travel itineraries.
- Coordinate pet logistics, including airline registration, trainer hand-offs, veterinary visits, vaccinations, and grooming.
- Manage vehicle servicing schedules and insurance renewals.
- Research and book personal appointments with doctors, specialists, and other service providers.
- Source personal service providers on request, such as sports or fitness coaches.
- Plan and run events end to end, including venues, vendors, merchandise, timelines, and on-site execution.
- Travel domestically to events when needed.
- Manage small vendor relationships and help review straightforward agreements.
- Keep communication and task tracking organized in Slack and spreadsheets.
- Build and maintain a reliable system for tracking requests, deadlines, and follow-ups.
Benefits
- Paid time off plus national holidays.
- Mileage/gas stipend for the driving required by the role.
- Direct, close working relationship with two founders who provide real autonomy.
- Opportunity to design the role rather than maintain an existing system, with day-to-day variety.
- Potential to convert from 1099 contractor to full employment.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
