Lien Waiver Specialist

Aston Carter•Conyers, GA

4d•$23 - $23•Onsite

About The Position

Aston Carter is seeking a Lien Waiver Specialist to join their team. This role involves reviewing, processing, and managing lien waivers and release documents, ensuring accuracy and compliance with lien laws. The specialist will verify customer and project details, research accounts using internal systems, and prepare documentation within required timelines. Key responsibilities include coordinating signatures, notarization, and delivery of documents, as well as maintaining organized electronic records and supporting the Collections team. The position requires strong administrative and organizational skills, attention to detail, and proficiency in Microsoft Office and ERP systems. Collaboration with various internal teams is essential to resolve issues and ensure smooth project workflows. The role demands the ability to handle multiple documentation tasks simultaneously with a high level of accuracy and organization.

Requirements

1–2 years of experience in a construction office environment.
Experience working with lien waivers and lien release documentation.
Strong administrative and organizational skills with the ability to manage multiple tasks and deadlines.
Exceptional attention to detail and accuracy when preparing and reviewing documentation.
Experience managing documentation and maintaining electronic files in a structured and organized manner.
Proficiency with Microsoft Office applications, including Word and Excel.
Experience using ERP systems for customer accounts and project documentation management.
Construction accounts receivable, billing, collections, or project administration experience.
Experience working with customer accounts and project documentation in a construction context.
Familiarity with Epicor or other ERP systems used for financial and project data.
Strong customer service skills and the ability to work effectively with internal and external stakeholders.
Ability to multitask in a fast-paced environment while maintaining accuracy and compliance.

Nice To Haves

Notary Public certification or willingness to obtain certification.
Experience supporting collections or accounts receivable functions through accurate documentation.
Knowledge of construction industry practices related to lien waivers, preliminary notices, and payment releases.
Strong written and verbal communication skills for interacting with customers and internal teams.
Ability to learn and adapt to new systems and processes quickly.
Comfort working with data entry tasks and maintaining high-quality records.

Responsibilities

Review, process, and manage both conditional and unconditional lien waivers in accordance with company procedures and lien law requirements.
Verify customer names, job names, job numbers, and project addresses for accuracy on all lien waiver and release documents.
Research customer accounts and project information using Epicor and other internal systems to ensure complete and accurate documentation.
Prepare and complete lien waiver and release documentation accurately and within required timelines.
Coordinate the collection of signatures, notarization, and delivery of completed lien waivers and release forms to customers.
Upload completed documentation into shared company systems and maintain organized and accessible electronic records.
Code and track documents by customer account, project, job number, and waiver status to support clear audit trails and reporting.
Assist with preliminary notices and other construction payment-related documentation as needed.
Support the Collections team by ensuring all required lien waiver and release documentation is available to facilitate customer payments.
Maintain accurate records, documentation, and filing systems while strictly adhering to company procedures and lien law requirements.
Collaborate with construction, billing, and project administration teams to resolve documentation issues and support smooth project workflows.
Handle multiple documentation tasks simultaneously while maintaining a high level of accuracy and organization.