Library Collections & Technical Services Supervisor

Washington County•Hillsboro, OR

3d•Hybrid

About The Position

Washington County Cooperative Library Services (WCCLS) is hiring two Supervisors to join our newly formed Collections and Technical Services team as we transition to a centralized model for managing physical and digital library collections. Reporting to the Collections & Technical Services Manager, these roles will provide leadership, supervision, and strategic coordination to ensure efficient workflows and reliable access to library materials across Washington County. These are new positions and key leadership roles in a systemwide transition that will centralize collection development and technical services operations across a 16-library cooperative by July 2027. These positions will lead with clear communication, data informed decision-making, and strong working relationships to improve both access and efficiency in collections for library users. Applicants may be considered for one or both Supervisor roles. Collections Supervisor: The Collections Supervisor leads systemwide collection development and interlibrary loan (ILL) services. This role provides strategic direction for how physical and digital collections are selected, managed, and shared across the cooperative. Key responsibilities include: Supervising the Collections team that includes four Librarian selectors and one Senior Library Assistant, Leading centralized collection development and the Library Mail Service program, Overseeing an estimated $6 million annual collections budget, Guiding the selection and distribution of approximately 200,000 new items per year within a systemwide collection of nearly 1.4 million items, Using data, community insight, and collaborative decision‑making to support consistent access and service across diverse communities. This role is well suited to a collaborative, systems‑thinking leader who values data‑informed selection, clear workflows, and strong partnerships with library stakeholders. Technical Services Supervisor: The Technical Services Supervisor leads systemwide technical services operations, including acquisitions, cataloging, processing, and Interlibrary Loan (ILL). This role ensures that centralized workflows are scalable, efficient, and aligned with systemwide service goals as WCCLS begins purchasing and preparing up to 200,000 physical items annually. Key responsibilities include: Supervising the Technical Services team that includes one Librarian Cataloger, one Senior Library Assistant, and four Library Assistants, Supervising and supporting acquisitions, cataloging, processing, and mail services, Designing and managing efficient, sustainable workflows that support timely access to materials, Partnering with libraries to ensure centralized services meet local service needs, Reducing bottlenecks and operational strain during and after centralization. This role directly supports access for all community members, including those who rely on materials delivery services. About WCCLS: Washington County Cooperative Library Services (WCCLS) is a partnership between Washington County, 9 cities, and 3 nonprofit associations, supporting 16 public library locations through shared funding, collections, technology, and cooperative governance. While partner libraries have historically managed physical collections locally, WCCLS has provided centralized digital collections. Partners have now committed to fully centralizing collection management and technical services by July 2027 to support long‑term sustainability, efficiency, and equitable access countywide.

Requirements

Bachelor’s degree in a health, social service, business, or related field; AND three (3) years of work experience in program administration, development, evaluation, and/or contract administration.
Seven (7) years of work experience in program administration, development, evaluation, and/or contract administration.
Knowledge of: Development, implementation, and evaluation of program systems
Knowledge of: Supervision, training, and personnel management
Knowledge of: Program administration, budgeting, and quality improvement
Knowledge of: Using qualitative and quantitative data for planning and decision‑making
Ability to: Communicate clearly in writing and verbally
Ability to: Lead and support staff through training, documentation, and guidance
Ability to: Plan, assign, and evaluate work effectively
Ability to: Analyze data to support strategic collection and budget decisions
Ability to: Collaborate successfully across teams and partner libraries
Collections Supervisor: Collection development, evaluation, and weeding practices
Collections Supervisor: Machine-Readable Cataloging (MARC) format and Dewey Decimal Classification
Technical Services Supervisor: Acquisitions, cataloging, processing, and materials maintenance
Technical Services Supervisor: Machine-Readable Cataloging (MARC) format, Dewey Decimal System, Anglo-American Cataloguing Rules, Second edition (AACR2), and Resource Description and Access standards (RDA)
Technical Services Supervisor: Original cataloging procedures

Responsibilities

Supervising the Collections team that includes four Librarian selectors and one Senior Library Assistant
Leading centralized collection development and the Library Mail Service program
Overseeing an estimated $6 million annual collections budget
Guiding the selection and distribution of approximately 200,000 new items per year within a systemwide collection of nearly 1.4 million items
Using data, community insight, and collaborative decision‑making to support consistent access and service across diverse communities
Supervising the Technical Services team that includes one Librarian Cataloger, one Senior Library Assistant, and four Library Assistants
Supervising and supporting acquisitions, cataloging, processing, and mail services
Designing and managing efficient, sustainable workflows that support timely access to materials
Partnering with libraries to ensure centralized services meet local service needs
Reducing bottlenecks and operational strain during and after centralization