Legal Support Specialist (Legal Secretary)

Greenberg Traurig•Denver, CO

21h•$36 - $43•Onsite

About The Position

Greenberg Traurig (GT), a global law firm, has an employment opportunity for a Legal Support Specialist (Legal Secretary) to join their Litigation Team in the Denver office. This role provides advanced administrative support to attorneys engaged in complex litigation matters, requiring expertise in litigation procedures, document management, and case preparation. The ideal candidate is highly skilled, thrives in a fast-paced, collaborative environment, and demonstrates exceptional attention to detail, strong organizational skills, discretion, and the ability to manage multiple priorities. Excellent communication skills are essential for client service. Flexibility to work overtime as needed is required. This position is based in the Denver office, and regular in-office presence is required.

Requirements

Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence.
Ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.
Strong attention to detail; established organizational, analytical, and critical thinking skills, and ability to manage time effectively.
Excellent interpersonal skills, advanced communication skills (written and verbal) and the ability to collaborate well in a team.
Ability to work under pressure to meet strict deadlines.
High degree of professionalism and discretion in handling confidential information.
Bachelor’s Degree or equivalent experience preferred.
5+ years of litigation experience, preferably in commercial litigation.
Established understanding of litigation laws as they relate to individuals, partnerships, and corporations.
Experience managing large-scale document reviews and productions.
Proficiency with rules for court document filings.
Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly.

Responsibilities

Drafts and files legal documents such as briefs, complaints, motions, subpoenas, and summonses utilizing firm templates and attorney-provided information.
Supports the discovery process by preparing for depositions, drafting, and responding to written discovery requests, and assisting with expert discovery preparation.
Manages and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results.
Assists with trial preparation, including creating trial notebooks, identifying, and organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating effectively with opposing counsel and courtroom staff.
Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents.
Conducts research and utilizes legal technology tools for e-discovery and case management.
Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
Drafts general correspondence, memoranda, and reports from various sources, such as handwritten notes and dictation, ensuring final documents are accurate and clear; delivers correspondence and documentation promptly via appropriate methods.
Manages scheduling and travel arrangements, including court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; coordinates business itineraries; processes travel reimbursements and maintains attorneys’ calendars and due dates.
Establishes and maintains organized filing systems and records in both physical and electronic formats.
Enters attorneys’ billable time and submits to accounting by monthly deadlines.
Supports administrative tasks such as printing, scanning, assembling exhibit binders, and preparing shipping labels and certified mailings.
Sorts and reviews incoming mail and documents; answers phone calls and directs inquiries to appropriate personnel.
Provides assistance with other departmental activities as needed and performs additional duties and responsibilities as assigned.