Legal Support Specialist

Greenberg Traurig • Boston, MA

3d • Onsite

About The Position

Greenberg Traurig is hiring a Legal Support Specialist for its Litigation Practice Team in the Boston office. The role provides high-level administrative and legal support to multiple attorneys, coordinating administrative, operational, financial, and business development activities to help deliver efficient, responsive legal services. The position requires a proactive, dependable professional with strong client-service and project-management skills who can manage a broad range of responsibilities in a fast-paced, deadline-driven environment. In-office presence is required for day-to-day operations, team meetings, training, and relationship building. Flexibility to work overtime as needed is required.

Requirements

• At least 5 years of experience in project management and client support.
• Strong attention to detail, organizational skills, and time-management skills.
• Responsive, professional approach focused on excellent client service.
• Ability to format documents and PowerPoint presentations using firm templates.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Willingness to learn, ask questions, follow instructions, and reliably follow up on tasks.
• Clear written and verbal communication skills and professional demeanor.
• Ability to work independently on routine tasks with minimal guidance and supervision.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work collaboratively and contribute positively as part of a team.
• Availability for a full-time schedule, with flexibility for occasional overtime or extended hours.
• Computer proficiency with Windows-based software and Microsoft Office, including Word, PowerPoint, Excel, and Outlook; strong Word and PowerPoint skills are required.
• Strong computer skills and ability to learn new software applications quickly.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Ability to meet the physical requirements of the job, including occasional movement around the work area, extended sitting, manual dexterity for computer and office equipment use, and filing tasks that may involve lifting files, opening cabinets, bending, or standing.

Nice To Haves

• Experience at a law firm or other fast-paced professional services firm is preferred.
• Bachelor’s degree or equivalent experience is preferred.
• Experience with litigation practices is a plus; training will be provided for candidates with relevant transferable skills.
• Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot, ChatGPT, or similar platforms.

Responsibilities

• Provide day-to-day administrative support to assigned attorneys and develop familiarity with their practice areas, clients, and active matters.
• Edit, proofread, and process legal documents, including correspondence, memoranda, presentations, and other practice-specific documents.
• Create and maintain tracking tools for client contacts, business development activities, deadlines, and assignment status; provide updates as requested.
• Provide attorneys with status updates on deadlines, tasks, and progress, escalate issues or delays, and follow up on outstanding tasks, documents, and approvals.
• Assist in preparing employee benefits and risk management training materials, including formatting PowerPoint presentations and coordinating logistics.
• Coordinate with court reporters, process servers, e-discovery vendors, translators, and printing services to arrange timely deliverables and logistics.
• Manage attorney calendars and coordinate meeting logistics, including conference rooms, video conferencing, visitor access, and dial-in information.
• Support new client matter intake by submitting conflict check requests, opening matters, and preparing draft engagement letters.
• Support billing activities, including proofreading invoices and assisting with billing and engagement inquiries.
• Coordinate domestic and international travel arrangements with the firm travel agency.
• Prepare and submit expense reports and reimbursement requests accurately and promptly.
• Organize and maintain electronic and paper legal files according to designated filing standards.

Benefits

• Competitive compensation and an excellent benefits package.
• Discretionary bonus eligibility for full-time employees.
• Health insurance with an optional HSA.
• Short-term disability and long-term disability insurance.
• Dental insurance and vision care.
• Life insurance.
• Healthcare and Dependent Care Flexible Spending Accounts.
• 401(k).
• Vacation and sick time.
• Employee assistance program.
• Voluntary accident insurance, voluntary life insurance, voluntary disability insurance, voluntary critical illness and cancer insurance, and pet insurance.
• Commuter and transit programs may be available in certain markets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed