Legal Support Specialist

Greenberg Traurig•Boston, MA

1d•Onsite

About The Position

Greenberg Traurig is seeking a Legal Support Specialist to join its Litigation Practice Team in the Boston office. The role provides high-level administrative and legal support to multiple attorneys, helping manage day-to-day workflows and deliver efficient, responsive legal services. It has a strong client-service and project-management emphasis and includes administrative, operational, financial, and business-development activities. In-office presence is required for day-to-day operations, team meetings, training, and relationship building. The position requires flexibility to work overtime as needed.

Requirements

At least 5 years of experience in project management and client support.
Strong attention to detail, organizational, and time-management skills.
Responsive and professional, with a focus on excellent client service.
Ability to format documents and PowerPoint presentations using firm templates.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Willingness to learn, ask questions, follow instructions, and reliably follow up on tasks.
Clear written and verbal communication skills and a professional demeanor.
Ability to work independently on routine tasks with minimal guidance and supervision.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to work well with others and contribute positively to a team.
Availability for a full-time schedule, with flexibility for occasional overtime or extended hours.
Proficiency with Windows-based software and Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook; strong Word and PowerPoint skills are required.
Strong computer skills and ability to learn new software applications quickly.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.

Nice To Haves

Experience at a law firm or other high-pace professional services firm is preferred.
Bachelor’s degree or equivalent experience is preferred.
Experience with litigation practices is a plus; training will be provided to candidates with relevant transferable skills.
Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot, ChatGPT, or similar platforms.

Responsibilities

Provide day-to-day administrative support to assigned attorneys and develop familiarity with their practices, clients, and active matters.
Edit, proofread, and process legal documents, correspondence, memoranda, presentations, and other practice-specific materials as requested.
Create and maintain tracking tools for client contacts, business-development activities, deadlines, and assignment status; provide updates upon request.
Update attorneys on deadlines, tasks, and progress, and escalate issues or delays as needed.
Follow up on outstanding tasks, documents, and approvals to keep work moving according to agreed timelines.
Assist with employee benefits and risk-management training materials, including formatting presentations and coordinating logistics.
Coordinate with court reporters, process servers, e-discovery vendors, translators, and printing services to support timely deliverables and logistics.
Manage attorney calendars and arrange meetings, conference rooms, video conferencing, visitor access, and dial-in information.
Assist with new-client matter intake, including submitting conflict-check requests, opening matters, and preparing draft engagement letters.
Support billing activities by proofreading invoices and assisting with billing and engagement inquiries.
Coordinate domestic and international travel arrangements with the firm travel agency.
Prepare and submit expense reports and reimbursement requests accurately and promptly.
Organize and maintain electronic and paper legal files according to designated filing standards.