Legal Support Specialist

Greenberg Traurig•Albany, NY

3d•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our team as a Legal Support Specialist located in our Albany office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Albany, NY office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Albany office. Position Summary: This position supports up to three or more attorneys in a secretarial capacity. Responsibilities include delivering a broad range of administrative, secretarial, and document-processing services within the assigned practice group(s) or department(s). The candidate must be flexible and available to work overtime as needed.

Requirements

Skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses.
Strong attention to detail, organizational skills and ability to manage time effectively.
Excellent interpersonal and communication skills, with the ability to work collaboratively in a team environment.
Ability to work effectively under pressure and meet strict deadlines.
Bachelor's degree or equivalent experience is preferred.
Minimum five (5) years’ experience as a legal secretary within a law firm or other professional organization.
Knowledge of CM/ECF e-filing procedures.
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.
Exceptional computer skills with the ability to learn new software applications quickly.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
This position may also be sedentary and require the employee to sit for extended periods of time.
Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

Responsibilities

Types, edits, proofreads, or processes legal documents upon request of assigned attorneys, including correspondence, memoranda, pleadings, or other documents.
Receives and/or screens telephone calls for supported attorneys, fields calls and conveys messages as necessary.
Communicates with clients, opposing counsel, courts, and liaisons.
Maintains legal files (both paper & electronic), organizes and files documents in designated order.
Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendar, collates information, writes reports, prepares agendas, reviews and prepares billing invoices, and other administrative duties, on an as-needed basis.
Updates case information, scans documents, keyboards legal documents, and conducts internet research.
Manages document deliveries and tracks final executed documentation.
Assists in preparing closing transcripts and legal documents to database for ongoing transactions.
Assists with overflow work and other projects as needed.
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.