Legal Support Assistant

Seyfarth Shaw LLP•Boston, MA

10d

About The Position

The Legal Support Assistant performs a variety of administrative duties for assigned attorneys in a fast-paced Labor & Employment practice. The role works with colleagues in a team setting, maintains positive contact with clients, attorneys, and staff, upholds the image of the Firm, and observes confidentiality of client matters. The position is based in Boston, Massachusetts. The stated Boston salary range is $80,000–$90,000 annually, based on a 35-hour work week. Pay within the range depends on factors including education, qualifications, experience, skills, and business or organizational needs. The position is also eligible for an annual merit increase and bonus pay.

Requirements

High school diploma or equivalent certificate.
3–5 years of law firm secretarial experience.
Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
Excellent grammatical and spelling skills.
Ability to work well within a team setting.
Ability to act independently and make sound decisions within the scope of the position’s responsibilities.
Excellent troubleshooting, problem-resolution, and follow-through skills to oversee and complete assignments and tasks from inception to completion.
Familiarity with InTapp, Chrome River, IRM, document management systems, or similar technology.

Responsibilities

Draft, input, revise, and finalize routine correspondence, memoranda, and other legal documents.
Proofread documents and check formatting, spelling, grammar, and context.
Verify that attachments, exhibits, and enclosures are included with transmittal letters and memoranda.
Complete client/matter forms, request conflicts-of-interest checks, open new files, and maintain client and general files.
Manage busy and complex attorney and team calendars; coordinate and manage depositions, mediations, client meetings, team meeting schedules, and calls.
Maintain client contact information.
Maintain electronic client and general files; review incoming mail and ensure client documents and emails are properly uploaded and filed to the DMS system.
Prepare documents and packages for mail, messenger, and overnight delivery.
Enter attorney time and send time-entry reminders.
Coordinate and follow through on requests and projects with other support departments, including word processing, receptionists, records clerks, office services, conflicts, and finance.
Prepare and process expense reports and vendor invoices in Chrome River.
Schedule attorney appointments and client meetings; prepare agendas; coordinate conferences and travel arrangements.
Complete other duties and projects as assigned.