Real Estate Legal Support Assistant

Seyfarth Shaw LLP•Atlanta, GA

1d•Hybrid

About The Position

The Real Estate Legal Support Assistant provides secretarial and administrative support to assigned attorneys across the firm’s practice groups. The role involves working collaboratively with colleagues, maintaining positive contact with clients, attorneys, and staff, upholding the firm’s image, and protecting the confidentiality of client matters. The assistant supports real estate transactional work, including preparing initial drafts of loan documents, purchase and sale agreement amendments, and acquisition and conveyance documents based on attorney instructions and term sheets. The position also assists with real estate closings, billing, document management, client and matter intake, and general administrative coordination.

Requirements

A minimum of 7–10 years of legal secretarial experience supporting attorneys, including support for transactional practice groups.
Recent experience at a large, national firm.
Strong proofreading skills, attention to detail, and solid grammar and spelling skills.
High proficiency with Microsoft Word, Outlook, and PowerPoint.
Ability to organize, prioritize, and meet the demands of multiple attorney assignments.
Flexibility to work overtime occasionally.
Good attendance and punctuality.

Nice To Haves

Prior real estate experience is strongly preferred.
Familiarity with Intapp, Elite, iManage, Chrome River, Forte, Workshare Compare, or similar technology.

Responsibilities

Draft, input, revise, and finalize routine correspondence, memoranda, and other legal documents.
Process CSC invoices and handle vendor correspondence related to billing and entity management.
Prepare initial drafts of loan documents, amendments to Purchase and Sale Agreements, and acquisition and conveyance documents in accordance with attorney instructions and term sheets.
Prepare signature packages and coordinate real estate closings with attorneys, lenders, and title companies.
Create and maintain closing files; organize and prepare closing binders.
Prepare contract timelines and provide reminders to attorneys and clients.
Verify that attachments, exhibits, and enclosures are included with transmittal letters and memoranda.
Proofread documents and check formatting, spelling, and grammar.
Maintain good relations with clients.
Review incoming mail, distribute it to teams as needed, and upload it to the DMS.
Prepare documents and packages for mail, messenger, and overnight delivery.
Prepare expense reports, manage vendor invoices and mailings, and request checks as needed.
Enter attorney time and send time-entry reminders.
Process client billing and assist with reviewing and editing bills as necessary.
Complete client/matter intake forms, request conflicts-of-interest checks, open new files, and prepare files to be closed.
Coordinate and follow through on requests and projects with other support departments, including word processing, receptionists, file/document clerks, and office services.
Provide overflow and absence coverage and legal support for Legal Support Assistant Team Members’ attorneys.
Complete other duties and projects as assigned.