Legal Support Assistant

Hunton Andrews Kurth LLP•Washington, DC

4d•$62,000 - $70,000•Onsite

About The Position

Hunton Andrews Kurth LLP is recruiting a Legal Support Assistant for its Administrative Law Group in the Washington office. The role provides administrative support to legal teams and attorneys, helps manage attorney business functions and client files, and supports the firm’s Core Values, Client Service Principles, and One Firm commitment. The position emphasizes enhancing the internal and external client service experience and advancing innovation and change. The assistant handles routine legal and administrative work, including time entry, expense processing, phone coverage, calendar and contact maintenance, mail routing, file management, and preparation and proofreading of correspondence and legal documents. The role also coordinates electronic records management, provides coverage for teams and offices, assists visiting attorneys and guests, and undertakes research and special projects. The incumbent is expected to comply with firm policies, work collaboratively, and adapt to changing assignments and priorities.

Requirements

High school diploma or equivalent.
Knowledge of Microsoft Office.
Accurate typing and word-processing skills, with strict attention to detail and high-quality spelling, punctuation, and grammar.
Strong organizational skills, initiative, and exceptional verbal communication and listening skills.
Ability to work under pressure with patience, diplomacy, and high stress tolerance.
Excellent interpersonal communication skills and the ability to prioritize workload and adapt to changing conditions.
Ability to work cooperatively as a member of a team.
Ability to comply with the firm’s in-office policy.
Ability to work overtime on short notice and maintain flexibility regarding work assignments.
Visual acuity for transcription and extensive reading, and ability to perform moderate or advanced keyboard usage.
Ability to sit or stand for extended periods and to lift, carry, reach, stoop, or bend, sometimes repetitively, when handling files or supplies weighing up to 5–10 pounds.
Ability to receive and convey detailed information through written and oral communications.
Ability to perform the responsibilities and accountabilities described in the posting, with or without reasonable accommodation.

Nice To Haves

College degree.
Experience in a professional services office or other legal support experience.

Responsibilities

Develop and maintain professional working relationships with the firm’s administrative departments to support and manage attorneys’ business functions, using appropriate communication and follow-up channels.
Provide general administrative support to legal teams and attorneys, including time entry, expense processing, answering phones, organizing inboxes, maintaining calendars and contacts, using Foundation where appropriate, reviewing and routing mail, and managing client matter files and folders.
Learn attorney preferences, team procedures, and appropriate methods for prioritizing assignments; escalate questions as needed.
Comply with and promote the firm’s Client File Maintenance policy by maintaining central client matter files, appropriately barcoding and labeling hardcopy files, storing electronic files in the appropriate iManage matter folders, and ensuring timely file closure.
Maintain and monitor workrooms and shared folders to ensure files comply with the firm’s Records policy.
Coordinate with attorneys to ensure client and matter electronic materials are stored in iManage rather than Outlook folders or drives, and provide administrative assistance with electronic file management.
Create, proofread, and edit letters and legal documents from electronic versions, handwritten drafts, rough notes, or tape dictation; draft transmittal letters and standard memoranda; review outgoing materials; and clean up external documents using firm document styles and standards.
Provide team and office coverage, assist visiting attorneys and guests, communicate out-of-office information, and build productive relationships with administrative departments.
Receive coaching and contribute to a collaborative learning environment.
Assist with non-billable and billable work and research projects as requested.
Perform special projects as assigned.