Legal Support Senior Assistant (Charlotte)
About The Position
The Legal Support Senior Assistant provides high-level administrative and practice-specific support to attorneys in the Global Finance Practice Group. The position calls for a proactive, highly organized professional who can independently manage competing priorities, anticipate attorney needs, exercise sound judgment, and deliver exceptional client service in a fast-paced, deadline-driven environment. The role supports partners, counsel, and associates with administrative tasks and legal documents; calendar and meeting coordination; client and Firm communications; domestic and international travel arrangements; and expense reports. It also assists with attorney time entry, monthly billing, proforma review, invoice preparation, client billing arrangements, accruals, financial reporting, and billing deadlines. The Legal Support Senior Assistant coordinates practice group meetings, client events, business development activities, and special projects; serves as a liaison among attorneys, clients, and Business Services departments; and collaborates with legal support colleagues to maintain service continuity and workload coverage. The role also identifies opportunities to streamline administrative processes and improve service delivery.
Requirements
- A minimum of three years of legal administrative support experience in a law firm or professional services environment.
- Experience supporting partners, senior attorneys, or senior-level professionals.
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and document management systems.
- Strong organizational, communication, proofreading, and time-management skills.
- Ability to work independently, exercise sound judgment, and manage multiple priorities.
- Initiative and judgment to anticipate needs, prioritize assignments independently, and proactively resolve administrative issues.
- Accountability and ownership of responsibilities through completion.
- Professionalism, responsiveness, discretion, and adaptability in client service.
- Ability to manage multiple deadlines and competing demands with accuracy.
- Ability to build productive relationships with attorneys, clients, and colleagues.
- Technical proficiency in Firm systems and adaptability to new technology and processes.
Nice To Haves
- Bachelor's degree from an accredited institution.
- Experience supporting finance, banking, corporate, or transactional practices.
- Familiarity with transaction closings, legal billing, and matter management.
Responsibilities
- Provide high-level administrative support to partners, counsel, and associates.
- Independently manage competing priorities, anticipate attorney needs, and ensure timely completion of assignments.
- Prepare, edit, format, and proofread correspondence, presentations, and other legal and administrative documents.
- Manage complex calendars, coordinate meetings, and facilitate communications with clients and Firm personnel.
- Coordinate domestic and international travel arrangements and process attorney expense reports.
- Assist with attorney time entry, monthly billing, proforma review, and invoice preparation.
- Coordinate client billing arrangements, accruals, and financial reporting requirements.
- Monitor billing deadlines, resolve discrepancies, and collaborate with Accounting to ensure timely processing.
- Coordinate practice group meetings, client events, business development activities, and special projects.
- Serve as a liaison among attorneys, clients, and Business Services departments.
- Collaborate with legal support colleagues to ensure continuity of service and effective workload coverage.
- Identify opportunities to streamline administrative processes and improve service delivery.
- Anticipate needs, independently prioritize assignments, and proactively resolve administrative issues.
- Take ownership of responsibilities and follow assignments through completion.
- Demonstrate professionalism, responsiveness, discretion, and adaptability in client service.
- Manage multiple deadlines and competing demands accurately.
- Build productive relationships with attorneys, clients, and colleagues.
- Use Firm systems effectively and adapt to new technology and processes.
Benefits
- Bonus eligibility
- Comprehensive benefits program
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
