Legal Support Analyst

Fenwick & West LLP • Boston, NY

1d • Hybrid

About The Position

Fenwick is seeking a Legal Support Analyst to support the Firm’s attorneys and clients and help ensure compliance with established policies and guidelines. The position may be based in any of Fenwick’s U.S. offices and offers a hybrid work arrangement, with work performed both from home and at a designated Fenwick office. In-office frequency is determined by business needs and department directives.

This is a non-exempt, 40-hour-per-week role, scheduled Monday through Friday from either 8 a.m. to 5 p.m. or 9 a.m. to 6 p.m. The position supports patent-related work, including preparing and filing documents, monitoring deadlines, generating reports, and maintaining records. The description identifies the Legal Support Analyst Supervisor as a direct reporting contact and also states that the role reports to the Associate Director, Patent Operations.

A bachelor’s degree is preferred, or equivalent experience or relevant certifications. The anticipated salary range is not stated in the posting. Eligible employees may receive a discretionary performance-based bonus. Fenwick offers eligible employees benefits under plans that include healthcare, life insurance, health savings accounts, flexible spending accounts, and wellbeing.

Requirements

• Ability to read and write to prepare routine office correspondence and forms.
• Ability to perform basic arithmetic calculations when checking forms and documents and maintaining records and files.
• Solid understanding of legal transactions, procedures, and calendaring requirements, and ability to perform clerical, organizational, and administrative duties in a professional services environment.
• Ability to organize and prioritize multiple tasks and complete them under pressure and time constraints.
• Interpersonal skills to communicate and follow instructions effectively with clients, attorneys, staff, and vendors, with courtesy and tact.
• Ability to communicate effectively by phone and provide information courteously and tactfully.
• Ability to concentrate during high-volume administrative and clerical work.
• Willingness and capacity to travel to other off-site locations if necessary.
• Ability to access, enter, and retrieve information on a PC and produce error-free typed copy.
• Ability to work well with staff members and attorneys in a demanding environment.

Nice To Haves

• Transferable administrative experience in a law firm or professional services environment.
• Relevant patent prosecution experience in a law firm or professional services environment.
• Bachelor’s degree, or equivalent experience or relevant certifications.

Responsibilities

• Generate reports from firm and external databases on client patent applications and patent portfolios at the request of clients and attorneys.
• Prepare and organize materials for Information Disclosure Statements filed with the USPTO.
• Prepare and send assignments, declarations, and other formal documents to inventors for execution.
• Record and file documents with the USPTO.
• Prepare and file U.S. National Stage (371) applications with the USPTO.
• Monitor patent-related deadlines and produce associated reports and materials.
• Prepare documents for filing by attorneys, patent agents, and paralegals.
• Order, organize, and prepare file histories and related documents from the USPTO, co-counsel in other jurisdictions, and other sources.
• Use firm databases, third-party tools and databases, intranet IP resources, and desktop applications to complete job duties.
• Review the docket daily for upcoming deadlines and bring urgent deadlines to the attention of an attorney, agent, or paralegal.
• Draft, revise, and finalize patent documents, including correspondence, memoranda, forms, filings, applications, amendments, assignment recordations, and agreements.
• Proofread patent and related documents and suggest edits.
• Perform other related duties as assigned.

Benefits

• Healthcare
• Life insurance
• Health Savings Accounts
• Flexible Spending Accounts
• Wellbeing benefits
• A discretionary bonus may be available to eligible employees based on performance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed