Legal Secretary
About The Position
Manatt, Phelps & Phillips, LLP, a multidisciplinary, integrated national professional services firm with eleven offices across the United States and over 800 professionals and staff, is seeking an experienced Legal Secretary for its San Diego office. The firm is known for its quality and commitment to clients, utilizing a groundbreaking approach that combines legal services, advocacy, and business strategy. The ideal candidate will possess strong litigation and administrative skills, excellent proofreading abilities, familiarity with state and federal court filings, e-filing experience, and exceptional spelling and grammar. This role requires a positive, flexible, self-motivated individual who can work independently, take ownership of their work, and thrive in a team environment.
Requirements
- Minimum of 5 years’ experience as a Litigation Secretary required.
- Must have knowledge of Federal, State court filing rules.
- Advanced knowledge of Microsoft Office, iManage and various legal software applications; heavy knowledge of Word, plus strong Outlook knowledge.
- Writes clearly and informatively; edits work for spelling and grammar, varies writing style to meet needs, able to read and interpret written information.
- Must be skilled at typing correspondence and pleadings for attorneys.
- Must be extremely detail oriented, organized and have great follow through skills.
- Must be able to coordinate complex scheduling for multiple individuals in a fast-paced environment.
- Must have the ability to prioritize, work well under pressure, and multitask to meet deadlines.
- Must be able to identify and resolve problems in a timely manner.
- Accuracy and professionalism a must.
- Has the ability to use diplomacy and maintain strict confidentiality.
- Excellent communication and interpersonal skills.
Nice To Haves
- Familiarity with E-filing and knowledge of state court rules and deadlines.
Responsibilities
- Daily interface with attorneys, visiting attorneys, and team members to manage administrative support tasks and act as a liaison between billing partner and team members, including paralegals.
- Back up Reception duties, including greeting visitors, managing hospitality, and assisting with conference room scheduling.
- Oversee meeting setups and catering requirements with Office Services staff.
- Occasionally duplicate, organize, and prepare documents for court filings when Office Services staff are not available.
- Organize and prepare client documents obtained directly from professionals.
- Receive original travel & expense related receipts and documentation directly from attorneys and prepare for reimbursement.
- Create and maintain client records and files in the office.
- Edit and proofread all legal documents.
- Maintain attorney calendars by scheduling conferences, depositions, and meetings.
- Welcome clients and assist in coordinating meetings, depositions, and hearings.
- Organize all legal documents and ensure they are updated.
- Ensure all court documents are in order and filed before deadlines.
- Answer emails and phone calls, and redirect calls as necessary.
- Research and authenticate important case information.
- Prepare different legal documents including appeals, motions, and petitions.
- Act as a backup to other secretaries/attorney shares in the office.
Benefits
- A full range of medical, financial and/or other benefits dependent on the position will also be offered.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
