Legal Secretary

Jackson Lewis P.C.•Baltimore, MD

10d•$39 - $49•Hybrid

About The Position

Jackson Lewis P.C. is seeking a Legal Secretary to provide comprehensive administrative and legal support to multiple attorneys. The firm, established in 1958, focuses on employment and labor law with over 1,000 attorneys nationwide. The legal secretary will be responsible for tasks such as preparing and revising legal documents, managing calendars, maintaining client files, and handling electronic transcription. The role requires a highly organized, detail-oriented individual with strong multitasking abilities and a minimum of three years of recent legal secretarial experience, including electronic court filing. The firm emphasizes a collegial work environment and a commitment to serving employers with high-quality representation.

Requirements

Three years of recent legal secretarial experience within a law firm or professional services firm.
Typing 65+ wpm.
Strong understanding of legal terminology and court-specific filing requirements.
Experience with trial preparation and briefs.
Punctual with excellent attendance.
Proficient in generating Tables of Authorities.
Strong verbal and written communication skills, with excellent proofreading ability.
Ability to multitask, meet deadlines, and balance workload effectively.
Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong interpersonal skills and the ability to work well in a cooperative, small office environment and communicate effectively with attorneys and support staff at all levels.

Nice To Haves

Experience with law firm billing software preferred
Familiarity with state and federal rules and procedures.
Four-year college degree preferred.

Responsibilities

Engage in the work of the attorney by demonstrating knowledge and awareness of current cases and projects, utilizing available resources to support case progress.
Provide support to attorneys in employment law matters and offer backup support as needed.
Answer phones and communicate with clients on a daily basis.
Act as liaison between internal departments and outside agencies.
Prepare and revise correspondence, pleadings, documents, and other clerical assignments as directed.
Handle a wide variety of complex, confidential, and time-sensitive material.
Run conflict checks and open new client engagements as requested.
Maintain calendars, CLE records, reports, and time entries.
Book and organize travel arrangements, including flights, hotels, and transportation; modify reservations as needed.
Maintain docketing for litigation attorneys.
Transcribe electronic dictation and schedule depositions.
Perform office and client filing; proofread all documents for accuracy.