Legal Secretary

Integrity Marketing Group•Dallas, TX

11h

About The Position

The Legal Secretary will manage and maintain litigation and transactional calendars and schedules for assigned attorneys with strong attention to detail. This role involves assisting attorneys with reviewing and routing incoming mail, email management, and document and office organization, as well as maintaining organized legal files. The Legal Secretary will also prepare, edit, proofread, and format legal documents, emails, presentations, legal memoranda, and legal reports. A key responsibility is organizing legal records and documents, including maintaining version control using Integrity legal’s contract lifecycle management (CLM) tool. The position supports the legal department's reporting, data collection, and compilation of data for metrics and presentations to leadership. The Legal Secretary will track legal deadlines, support attorneys and the legal department with client and vendor interactions, and provide administrative, scheduling, meeting, and travel support. Additional administrative duties, such as ordering meals, making copies, and making reservations, may be assigned. The role requires a proactive attitude, strong initiative, attention to detail, and professionalism in a fast-paced legal department.

Requirements

Bachelor’s degree
Highly organized, self-starter with excellent written and verbal communication skills.
Ability to handle and prioritize multiple simultaneous tasks.
Ability to act with thoughtfulness, discretion and tact and maintain confidentiality of sensitive legal matters.
Ability to pivot quickly to respond with flexibility to changing priorities and work demands.
Ability to quickly learn and integrate new technical skills and knowledge, including legal department systems and tools such as CLM platforms, e-billing systems, legal hold tools, and document management systems.
Proactive attitude with desire and ability to anticipate work needs and follow through with minimal direction; takes strong initiative on their own.
Strong attention to detail and accuracy.
Strong computer skills with proficiency in Microsoft Office Suite applications (particularly Outlook and Word).
Familiarity with or willingness to learn legal-specific software such as contract management, e-discovery, and legal research platforms.
Ability to perform with professionalism and responsiveness at a high level in a fast-paced and changing legal department.
Flexibility and willingness to assist legal department in its activities and mission as needs arise.

Nice To Haves

Strong interest in further developing career at Integrity, including career development within legal administration.
Potentially obtaining a paralegal’s certification.

Responsibilities

Manage and maintain litigation and transactional calendars and schedules for assigned attorneys.
Assist attorneys with reviewing and routing incoming mail, email management, and document and office organization.
Maintain organized legal files.
Prepare, edit, proofread, and format legal documents, emails, presentations, legal memoranda, and legal reports.
Organize legal records and documents, maintaining version control on the Integrity legal’s contract lifecycle management (CLM) tool.
Support legal department reporting, data collection, and compiling data for legal department metrics and presentations to leadership.
Keep track of legal deadlines on assigned attorney’s calendars.
Support assigned attorneys and legal department with internal and external client and vendor interactions, including administrative support, scheduling support, meeting and travel support.
Perform additional duties as needed to support evolving requirements of the legal department.
Perform additional administrative duties as assigned, including ordering meals, making document copies, making reservations and travel arrangements.