Legal Secretary

Mokri Vanis & Jones, LLP•Newport Beach, CA

5d•$27 - $37•Onsite

About The Position

Mokri Vanis & Jones, LLP is seeking talented Legal Secretaries to join their growing, multi-office law firm. This role is essential to the legal team, partnering with attorneys through all stages of the litigation process. The Legal Secretary will support attorneys by preparing, serving, and filing legal documents, maintaining files and calendars, and performing general administrative duties. The ideal candidate is organized, accountable, independent, and reliable with a professional demeanor, excellent communication, and problem-solving skills. This position offers the opportunity to build a long-term career with a firm that values teamwork, professionalism, and professional development.

Requirements

Associate's degree (A.A.) or equivalent, three+ years related experience, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Excellent grammatical and spelling skills.
Proficient on Outlook and Microsoft products.
Knowledge of court procedures and rules.
Commitment to excellence and high standards.
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Strong interpersonal skills.
Ability to understand and follow written and verbal instructions.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgement with the ability to make timely and sound decisions.
Creative, flexible, and innovative team player.
Ability to work independently and as a member of various teams and committees.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Acute attention to detail.
Demonstrated ability to plan and organize projects.
Ability to perform diversified clerical functions and basic accounting procedures.
Ability to effectively communicate with people at all levels and from various backgrounds.
Calendaring: 2 years (Required)
e-filing (both state and federal): 1 year (Required)
Legal Secretary / Assistant: 2 years (Required)

Nice To Haves

Preparation of pleadings, including tables: 1 year (Preferred)

Responsibilities

Prepares documents from written and oral dictation; composes drafts, and revises documents, forms, and other items as required.
Schedules couriers, notarial services, court reporters, and other special functions as needed.
Transmits documents to clients, courts, and other agencies via appropriate method of service.
Opens, reviews, and directs incoming mail.
Composes, types, and distributes correspondence, including e-mail and faxes, using individual initiative and as assigned.
Organizes and maintains electronic file system; processes all documents for appropriate filing.
Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls.
Coordinates attorney appointments and due date calendars, ensuring that all dates are communicated with the appropriate party.
Prepares jury instructions and trial binders; coordinates trial exhibits.
Arranges and coordinates travel and prepares expense reports.
Processes client disbursements, expense reports, and timesheets.
Ensures that billable hours are input into computer system correctly and in a timely manner depending on individual attorney needs/assignment.
Conducts research as requested utilizing appropriate reference sources.
Assists in development and implementation of office systems and procedures as needed.
Assists with special projects as assigned.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other related duties as assigned by management.