Legal Secretary (Corporate/Healthcare)

Weintraub Tobin • Sacramento, CA

6d • $82,000 - $90,000 • Hybrid

About The Position

Weintraub Tobin is seeking an experienced transactional Legal Secretary to support its Corporate/Healthcare Practice Group in the Sacramento office. This high-trust role partners with a collaborative team of attorneys to deliver exceptional client service and requires strong organization, attention to detail, technological proficiency, and openness to emerging technologies, including AI. A hybrid arrangement may be available after 90 days, with four days in the office and one day remote.

Requirements

• At least 5 years of legal secretarial experience supporting corporate or healthcare attorneys.
• Prior experience supporting senior attorneys and partners.
• Familiarity with corporate governance, transactions, and due diligence.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with document management, time entry, and billing systems.
• Strong drafting, proofreading, and formatting skills, with attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, stay organized, and work effectively under deadlines.
• Self-motivation and ability to work independently and collaboratively as part of a team.

Responsibilities

• Provide high-level secretarial support to corporate and healthcare attorneys, including managing calendars, meetings, travel, and correspondence.
• Monitor deadlines, prioritize assignments, and anticipate attorney needs.
• Communicate professionally with clients and other contacts, follow up on delegated items, and flag matters requiring attorney attention.
• Prepare formation documents, consents, minutes, and Statements of Information; maintain minute books and entity records.
• Assist with corporate transactions and due diligence by tracking requests, maintaining checklists, and coordinating closing documents.
• Prepare, format, proofread, and edit correspondence and legal documents with exceptional accuracy.
• Enter attorney time, review pre-bills, and prepare expense reports.
• Complete and submit conflict check forms and new matter requests.
• Maintain client matter files and documents within iManage.
• Manage phones, email, mail, deliveries, copying, and scanning as needed.
• Collaborate with attorneys, paralegals, and staff to meet deadlines and provide cross-coverage.

Benefits

• Generous paid time off
• Paid sick leave
• Paid holidays
• 401(k) matching program
• Profit sharing
• Affordable health and life insurance
• Dental coverage
• Vision coverage
• Health Savings Account
• Flexible Spending Account
• Wellness reimbursement program
• Cell phone reimbursement
• Transit reimbursement
• Employee Assistance Program
• Employee referral program

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed