Legal Secretary - Immigration

Jackson Lewis•Boston, MA

6d•Hybrid

About The Position

Jackson Lewis P.C. is a law firm focused on employment and labor law. The legal secretary/administrative assistant supports multiple immigration attorneys and paralegals. This role requires strong skills in both legal and administrative support, with a focus on drafting, revising, editing, and formatting correspondence and documents with attention to detail. Other duties include calendar maintenance, managing attorney expenses, submitting invoices, and coordinating travel arrangements. The successful candidate will be organized, detail-oriented, and a team player with at least 2 years of recent immigration secretary experience, including electronic filing.

Requirements

At least 2 years recent experience in a legal administrative assistant role within a law firm supporting immigration attorneys and paralegals a plus.
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
Strong verbal and written communication skills, as well as excellent proofreading skills.
Ability to timely respond to deadlines, balance workload and take initiative.
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
Experience with law firm software including expense, document management, etc. is a plus.
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
Punctual with excellent attendance.
High School diploma or equivalent required.

Nice To Haves

4-year college degree preferred.

Responsibilities

Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
Provide support for four+ attorneys and paralegals in immigration law matters and backup support as needed.
Interact with internal departments, outside agencies, vendors and clients.
Draft/revise/proofread correspondence and other documents as directed.
Handle a wide variety of confidential time-sensitive material.
Work with teams to complete conflict checks and open new client engagements as requested; and maintain docketing for immigration attorneys.
Maintain calendars, CLE, reports and time records.
Coordinate travel arrangements as needed; assist with expense reimbursement.
Other office administrative functions as needed including data entry, filing client documents into document management system, preparing and sending client documents via USPS and overnight delivery services, photocopying and scanning.