Legal Secretary - Immigration

Jackson Lewis•White Plains, NY

6d•Onsite

About The Position

Jackson Lewis P.C. is a law firm focused on employment and labor law since 1958, with over 1,000 attorneys nationwide. The firm helps employers develop proactive strategies and business-oriented solutions. This role is for a Legal Secretary/Administrative Assistant who will support multiple labor and immigration attorneys (4+). The position requires strong skills in both legal and administrative support, including drafting/revision of correspondence, pleadings, and documents; e-filing; conducting legal research; advanced editing and formatting (TOC, TOA); excellent proofreading and attention to detail; calendar maintenance; managing attorney expenses; submitting invoices; and travel arrangements. The successful candidate will be organized, detail-oriented, a team player, and possess at least 6 years of recent immigration secretary experience, including electronic filing.

Requirements

At least 6 years recent experience in a legal administrative assistant role within a law firm supporting immigration attorneys.
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
Solid understanding of technical legal terminology.
Experience with electronic court filings.
Experienced with trial preparation and briefs.
Strong verbal and written communication skills.
Excellent proofreading skills.
Ability to timely respond to deadlines, balance workload and take initiative.
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
Experience with law firm software including billing, expense, document management, etc.
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm.
Ability to communicate with attorneys and support staff on every level.
Punctual with excellent attendance.
High School diploma or equivalent required.

Nice To Haves

Experience with immigration law a plus.
4-year college degree preferred.

Responsibilities

Provide support for four+ attorneys in immigration law matters and backup support as needed.
Interact with internal departments, outside agencies, vendors and clients.
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
Handle a wide variety of complex and confidential time-sensitive material.
Work with teams to complete conflict checks and open new client engagements as requested.
Assist with billing review, inquiries and collections.
Maintain docketing for immigration attorneys.
Maintain calendars, CLE, reports and time records.
Book and organize travel arrangements as needed.
Assist with expense reimbursement.
Perform various office and client filing.
Handle other office administrative functions as needed.