Legal Secretary II

County of Monterey • Salinas, CA

3d • Onsite

About The Position

The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the Office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

Requirements

• Working Knowledge of: English grammar, spelling, written format and punctuation.
• Legal office work, procedures and terminology.
• General legal forms and documents.
• Understand and follow complex oral and written instructions.
• Operate a variety of office equipment such as typewriter, Dictaphone, calculator, and personal computers.
• Work independently and with a minimum of direct supervision.
• Safeguard confidential materials.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Two years of clerical experience in legal office or court.
• Successfully complete a background check to include Department of Justice (DOJ) fingerprinting.
• Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.

Nice To Haves

• Ability to speak, read and write in Spanish.

Responsibilities

• Types correspondence, opinions, contracts, orders, motions, complaints, warrants, subpoenas, commitments indictments, extraditions, briefs, and other legal documents in proper legal form from outlined instructions or establishes procedure.
• Has legal documents recorded by contacting appropriate court department, notifies appropriate personnel in other offices, and files legal papers with proper court.
• Reviews and processes misdemeanor and felony complaints, information, indictments, and search warrants.
• Maintains municipal, superior, justice and juvenile court calendars for attorney’s use.
• Inserts and extracts materials from subject matter files, classifies and cross-references material by nature of subject matter and creates new electronic cases as needed; maintains correspondence digital files.
• Maintains files, logs and/or indexes recording pleas, trial convictions, acquittals, sentences, and other dispositions of cases.
• May perform various support tasks for attorneys, including completing requests which may include obtaining police reports from law enforcement agencies, requesting certified prior conviction packets from prisons or courts, running criminal histories on defendant, victims, or witnesses maintaining lists of assignments and status report of cases, and obtaining reference materials.
• Screens office and telephone callers by providing information requested within level of competency, referring to appropriate staff or other agency where callers could be better serves.
• May operate a magnetic card or other processing machine in preparing case histories, reports, briefs, specifications, and correspondence.

Benefits

• The County of Monterey offers an excellent benefits package. Please visit our website to view the J-Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed