LEGAL SECRETARY 2

Arizona Department of Administration • Tucson, AZ

2d • $20 - $22 • Hybrid

About The Position

The Industrial Commission of Arizona (ICA) is seeking a Legal Secretary 2 to provide administrative support for the Administrative Law Judge (ALJ) Division. This role is crucial in maintaining the judicial docket, preparing legal documents, and ensuring the smooth operation of the division. The position may offer the ability to work remotely after training, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Requirements

• Knowledge of Arizona Workers’ Compensation laws, rules and legal principles.
• Knowledge of legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence.
• Knowledge of general law office or judicial office policies and procedures for legal case management and legal docket management.
• Proficiency with Windows, Google Suite and Word, Excel, computer-based legal case management systems and portals, as well as office equipment such as copiers and transcribers.
• Knowledge of English grammar and usage, in addition to legal and medical terminology sufficient to effectively prepare judicial orders, decisions and correspondence.
• Knowledge of The Arizona Management System (AMS) concepts.
• Organizational skills.
• Typing skills, word processing, and proof reading skills.
• Oral and written communication skills.
• Time management skills.
• Excellent customer service skills.
• Ability to effectively manage projects and meet deadlines.
• Ability to manage a heavy workload with a high level of accuracy and production.
• Ability to review and interpret ALJ Division computer reports; understand laws, rules, policies and procedures.
• Ability to interpret ALJ case management transaction histories and provide guidance on complicated transaction scenarios.
• Ability to effectively and accurately use legal case management computer systems and computer portals.
• Ability to recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Knowledge of Arizona Workers’ Compensation claims processing procedures and the administrative hearing process.
• Experience with judicial case management systems.

Responsibilities

• Maintaining the judicial docket in specialized legal areas including Workers’ Compensation and other areas within the jurisdiction of the Industrial Commission.
• Preparing legal notices, subpoenas, orders and awards.
• Scheduling hearings with multiple parties.
• Maintaining confidential files.
• Organizing and summarizing legal documents and information.
• Composing general correspondence.
• Responding to inquiries regarding the hearing process and applicable procedures.
• Providing administrative support for ALJ Division reporting by accurately capturing and conveying hearing statistical information.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Paid Parental Leave pilot program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed