Legal Operations Specialist

Harmony Biosciences • Plymouth Meeting, PA

5d • Hybrid

About The Position

Harmony Biosciences is recruiting a Legal Operations Specialist for its Plymouth Meeting office. The role provides operational and project coordination support to the Legal Department and serves as a centralized resource for legal intake, workflow management, and matter status. It manages operational aspects of the contract lifecycle, maintains contract documents and workflows, and supports departmental priorities. The position promotes timely, accurate, and compliant contract handling, process improvement, matter-status tracking, and clear communication across stakeholders.

The role supports contracts from intake through execution and archival; manages legal requests, contract records, approvals, signatures, deadlines, and follow-ups; and coordinates Legal Department projects, meetings, administrative activities, audit readiness, vendor onboarding, and invoice and expense processing. Domestic travel throughout the United States is estimated at 25% in one statement and 5% in another in the posting. The work environment is usually quiet and involves prolonged sitting and use of computers, tablets, and a cell phone.

Requirements

• At least 3 years of experience in legal operations, contract administration, legal department support, workflow, project, or procurement operations in a pharmaceutical or biotech company.
• Experience with contract lifecycle management and legal document management systems.
• Familiarity with contracting processes or guidelines.
• Foundational knowledge of key contract clauses and legal terminology.
• Understanding of contract templates, key contract terms and conditions, and contract lifecycle management.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, including Word Track Changes and document comparison.

Nice To Haves

• Experience with contract management platforms such as Conga, Agiloft, or similar CLM tools is strongly preferred.

Responsibilities

• Support the contract lifecycle from intake through execution and archival, including review routing, version control, approval tracking, signature, finalization, and filing.
• Serve as a centralized intake point for Legal requests, confirm requests and supporting documentation are complete, and route matters to the appropriate legal resource.
• Maintain contract repositories and records in contract management systems, ensuring required fields, documentation, and matter status are accurate and current.
• Monitor contract status, deadlines, renewal dates, approvals, and outstanding actions; follow up with stakeholders and escalate matters as needed.
• Coordinate signature processes, including DocuSign administration and applicable wet-ink or international signature requirements.
• Coordinate Legal Department projects and cross-functional deliverables by tracking timelines, milestones, action items, and next steps.
• Support recurring Legal and business meetings by preparing agendas and status updates, communicating the status of open agreements, and following up on outstanding actions.
• Provide administrative and operational support, including scheduling, meeting logistics, document preparation, confidential correspondence, and coordination with internal stakeholders and external vendors.
• Support audit readiness, vendor onboarding, invoice and expense processing, and Legal operations process-improvement initiatives.
• Promote operational excellence by building collaborative relationships across the business.

Benefits

• Medical, vision, and dental benefits beginning the first of the month following the start date.
• Generous paid time off and company-designated holidays.
• Company-paid disability benefits and life insurance coverage.
• 401(k) Retirement Savings Plan.
• Paid parental leave.
• Employee Stock Purchase Plan (ESPP).
• Company-sponsored wellness programs.
• Professional development initiatives and continuous learning opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed