Legal Operations Specialist

Harmony Biosciences LLC • Plymouth Meeting, PA

6d • Hybrid

About The Position

Harmony Biosciences is recruiting a Legal Operations Specialist to provide operational and project coordination support to the Legal Department. The role serves as a centralized resource for legal intake, workflow management, and matter status. It manages operational aspects of the contract lifecycle, maintains contract documents and workflows, and helps the department meet its priorities. The position promotes timely, accurate, and compliant contract handling, process improvement, matter tracking, and clear communication across stakeholders.

The role is based in the company’s Plymouth Meeting office. Domestic travel throughout the United States is estimated at 25% in one statement and 5% in another in the posting. The work environment is usually quiet and involves prolonged sitting and using computers, tablets, and a cell phone.

Requirements

• At least 3 years of experience in legal operations, contract administration, legal department support, workflow, project, or procurement operations in a pharmaceutical or biotech company.
• Experience with contract lifecycle management and legal document management systems.
• Familiarity with contracting processes or guidelines.
• Foundational knowledge of key contract clauses and legal terminology.
• Understanding of contract templates, key contract terms and conditions, and contract lifecycle management.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite, including Word Track Changes and document comparison.

Nice To Haves

• Experience with contract management platforms such as Conga, Agiloft, or similar CLM tools is strongly preferred.

Responsibilities

• Support contracts from intake through execution and archival, including review routing, version control, approval tracking, signature, finalization, and filing.
• Serve as a centralized intake point for Legal requests, check requests and supporting documentation for completeness, and route matters to the appropriate legal resource.
• Maintain contract repositories and records in contract management systems, ensuring required fields, documentation, and matter status are accurate and current.
• Monitor contract status, deadlines, renewal dates, approvals, and outstanding actions; follow up with stakeholders and escalate matters as needed.
• Coordinate signature processes, including DocuSign administration and wet-ink or international signature requirements, as applicable.
• Coordinate Legal Department projects and cross-functional deliverables by tracking timelines, milestones, action items, and next steps.
• Support recurring Legal and business meetings by preparing agendas and status updates, communicating the status of open agreements, and following up on outstanding actions.
• Provide administrative and operational support, including scheduling, meeting logistics, document preparation, confidential correspondence, and coordination with internal stakeholders and external vendors.
• Support audit readiness, vendor onboarding, invoice and expense processing, and Legal operations process-improvement initiatives.
• Build collaborative relationships across the business to promote operational excellence.

Benefits

• Medical, vision, and dental benefits beginning the first of the month following the start date.
• Generous paid time off and company-designated holidays.
• Company-paid disability benefits and life insurance coverage.
• 401(k) Retirement Savings Plan.
• Paid parental leave.
• Employee Stock Purchase Plan (ESPP).
• Company-sponsored wellness programs.
• Professional development initiatives and continuous learning opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed