Legal Operations Associate

SI-BONE • San Jose, CA

2d

About The Position

The Legal Operations Associate assists SI-BONE’s Legal and Compliance team with contracts and other legal operations, while supporting business functions to help ensure compliance with the Company Code of Conduct and applicable laws, regulations, and industry codes. The role requires conducting business ethically and legally, complying with company policies and worldwide regulatory requirements within the scope of the SI-BONE Quality Manual, and reporting suspected violations or unethical behavior.

The associate coordinates insurance policies, business licenses, government qualification renewals, corporate governance activities, annual stockholder meetings and proxy filings. The role also supports legal department operations, budgeting and forecasting, and management of legal service providers, purchase orders, and billing. A key responsibility is establishing a new contract lifecycle management platform and migrating existing records, as well as coordinating commercial agreements and developing systems to automate contracting and records management.

The successful candidate is organized, detail-oriented, execution-oriented, and able to manage competing priorities in a fast-paced environment. The role calls for working knowledge of commercial agreements, project management and communication skills, familiarity with legal documents and organizational systems, and proficiency with relevant Microsoft 365 tools.

Requirements

• Bachelor’s degree.
• Experience in a fast-paced legal environment.
• At least 2 years of experience assisting with legal operations and managing contracts and other legal documents.
• Working knowledge of commercial agreements.
• Advanced project management and communication skills.
• Thorough familiarity with legal documents and relevant organizational systems.
• Ability to manage multiple tasks, prioritize work, and remain poised under fast-paced, competing deadlines.
• Strong organization, attention to detail, and teamwork skills.
• Proficiency with Microsoft 365 tools, including SharePoint, Power Automate, Power Apps or Microsoft Forms, and Microsoft Teams.

Nice To Haves

• Advanced document-management software experience, such as DocuSign’s IAM platform or equivalent.
• Experience building contract tracking and reporting dashboards using Power BI, Microsoft Lists, or Excel.
• Familiarity with integrating Microsoft 365 workflows with e-signature and CLM platforms.
• Familiarity with records-retention and data-governance tools such as Microsoft Purview.

Responsibilities

• Coordinate procurement and maintenance of insurance policies and prepare certificates for other departments.
• Maintain medical device manufacturer, distributor, and other business licenses issued by local, state, and federal governments.
• Maintain annual state and other government qualification renewals.
• Support the corporation and its European subsidiaries on corporate governance matters, including meeting minutes and written actions.
• Support annual stockholder meetings and proxy filings, coordinating with Broadridge, IT colleagues, and executive assistants to senior management.
• Support daily Legal and Compliance team operations, annual budgeting, and periodic forecasts.
• Manage legal services providers, purchase orders, and billing.
• Establish a new Contracts Lifecycle Management platform, including migration of records from the existing platform.
• Coordinate preparation, execution, and filing of commercial agreements involving third-party manufacturers, vendors, consultants, and other third parties.
• Develop and maintain operational and record-keeping systems, using software platforms to automate contracting and contract lifecycle management.
• Perform other responsibilities and duties as requested.
• Conduct company business in compliance with the Code of Conduct, company policies, the AdvaMed Code, applicable laws and regulations, and worldwide regulatory requirements within the scope of the SI-BONE Quality Manual.
• Report suspected violations of laws, regulations, the Code, company policies, or other suspected unethical behavior.

Benefits

• Bonus and stock as supplemental pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level