Remote Legal Operations Assistant

Pearl

2d • Remote

About The Position

Pearl Talent is seeking a Legal Operations Assistant for a boutique corporate law firm that serves startups and technology companies. This role involves organizing contracts and files, drafting initial legal documents, and managing client coordination. The firm utilizes AI tools and values initiative, autonomy, and fluent use of generative AI. The Legal Operations Assistant will be a core operational partner, not just a support role, contributing to the firm's rapid growth and lean, collaborative team environment.

Requirements

• 3–5+ years of hands-on legal operations, paralegal, or executive assistant experience supporting legal teams in law firms or corporate legal departments.
• Demonstrated experience organizing and managing high-volume contract workflows (10+ contracts per week) in cloud-based file systems such as Dropbox.
• Proven ability to draft or produce initial versions of corporate legal documents (NDAs, service agreements, equity agreements, formation documents, operating agreements) for attorney review.
• Fluency with Claude or similar generative AI tools; ability to write structured prompts for legal research, contract analysis, and document drafting tasks.
• Experience managing client-facing communication on administrative and procedural legal matters with minimal oversight.
• Track record of working autonomously across multiple concurrent workflows without daily supervision; comfort initiating lower-priority work without prompting.
• B2+ CEFR English (professional client-facing communication; ability to draft substantive procedural emails to clients independently).
• Reliable attendance and dependable internet setup with backup connectivity plan for remote work.

Nice To Haves

• Background as an executive assistant or Chief of Staff to a CEO or senior legal leader, particularly with exposure to contracts and file management.
• Experience managing or quality-checking a junior colleague's work, or training team members on operational processes.
• Exposure to legal timekeeping, billing platforms (Clio, TimeSolv), or basic financial controls in law firms or professional services.
• Familiarity with digital marketing, LinkedIn, or CRM tools for light event coordination and outreach.
• Prior experience working in small-firm, boutique, or startup law environments with high autonomy and minimal middle management.

Responsibilities

• Organize and file incoming contracts and documents from email, Slack, WhatsApp, and text on the same day.
• Sort and store 10–15 contracts per week plus daily files from clients and counterparties in the firm's cloud-based system.
• Maintain file naming conventions and folder structures for efficient document location by AI tools and team members.
• Communicate proactively with the internal team regarding saved documents, their locations, and required follow-up.
• Draft initial templates and letters for client delivery, including NDAs, service agreements, equity agreements, and operating agreements using Claude and firm prompting guidelines.
• Provide completed drafts to the reviewing attorney with clear context on each document's status and intended use.
• Write substantive administrative legal emails to clients on topics such as company formation, filings, and deliverable status.
• Schedule and reschedule meetings, including same-day requests and complex multi-party coordination.
• Send client deliverables and status updates using AI tools where appropriate.
• Follow up on client or counterparty requests that remain unaddressed after two or more weeks.
• Collect time entries from attorneys and input them into the firm's timekeeping platform.
• Support billing inquiries, coordinate with the bank on transfers and payments, and maintain timekeeping accuracy.
• Cover the senior colleague's responsibilities on Thursdays and Fridays.
• Review and quality-check the work of a junior offshore assistant, providing feedback and guidance.
• Organize email lists from sponsored events and provide support for LinkedIn, CRM, and light outreach coordination.

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed