Legal Administrative Assistant (Remote - California)

Allstate • USA - CA (Remote), CA

7d • $20 - $30 • Remote

About The Position

The Legal Administrative Assistant provides administrative support for the Client Legal Services Attorneys in an office under limited supervision. The role enters and manages data including pleadings, motions and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This individual is also responsible for confirming related events and activities, closing, maintaining and archiving files, in addition to monitoring and routing internal and external client inquiries.

Requirements

• High School Diploma or GED
• One or more years of legal support environment experience
• Prior exposure to a legal, litigation, claims, or professional services environment, through work experience, internships, or related administrative roles.
• Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management.
• Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment.
• Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided).
• Strong attention to detail, organization skills, and professional communication abilities.
• Ability to learn legal procedures, court requirements, and internal systems with guidance.
• Intermediate to strong intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, with the ability to create, edit, and manage business documents, reports, and correspondence.
• Strong written and verbal communication skills, with the ability to effectively engage stakeholders at all levels.
• Excellent organizational, time management, and prioritization skills, with the ability to manage multiple tasks and deadlines.
• Strong interpersonal, relationship-building, and collaboration skills.
• Ability to thrive in a fast-paced environment, balancing competing priorities while maintaining accuracy and professionalism.

Responsibilities

• Provide dedicated legal and administrative support to 2-3 attorneys within Client Legal Services, supporting the California region, including Los Angeles.
• Open and maintain new lawsuit files, primarily focused on Auto and potentially Bodily Injury (BI) matters, ensuring accurate case setup and ongoing file management within designated case management systems.
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings.
• Schedule, prepare and notify all required parties of depositions.
• Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions.
• Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence.
• Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication.
• Manage document organization, version control, and case file maintenance to ensure accuracy and compliance.
• Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution.
• Monitor deadlines and ensure compliance with procedural and filing requirements.
• Review and management of electronic correspondence related to case filings.

Benefits

• Comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse.
• Monthly connectivity reimbursement to help offset internet costs for eligible remote employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED