Legal Office Assistant, General Services Division, Spokane

State of Washington•Spokane County – Spokane, WA

2d•Hybrid

About The Position

The Attorney General’s Office is recruiting for a permanent full time Legal Office Assistant in the Spokane General Services Division. This position is located in Spokane, Washington, and is represented by the Washington Federation of State Employees (WFSE). The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.

Requirements

High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.
One year of legal office experience.
A combination of two years of college education and/or relevant experience.
A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.
Customer service, detail oriented, multitasking and previous general office experience.

Nice To Haves

Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

Responsibilities

Performs general clerical and basic technical legal assignments such as:
Receives service of legal documents and routes to the appropriate party
Performs delivery/messenger services such as serving and filing legal documents and obtaining signatures in order to meet critical deadlines
Processes and routes incoming and outgoing mail and other special deliveries distinguishing between legal and general correspondence/documents
Monitors division electronic mailboxes per agency and division protocols and policies
Receives and screens clients and the public by phone and in person; assists with answers to basic or routine questions; directs them to the appropriate resources
Photocopies and scans documents ensuring exact duplication of originals; numbers and assembles legal documents, evidence, exhibits and other materials as directed
Performs data entry functions and retrieves documents from legal databases
Prepares and processes vendor or expense vouchers and expert agreements in conformance with agency-established coding system and fiscal procedures
Vehicle fleet management and vehicle reservations; schedules vehicles for maintenance
Maintains inventory and tracks supplies following office protocols and procedures
Schedules and prepares conference rooms for meetings

Benefits

Medical/Dental/Vision for employees & dependent(s)
Vacation, Sick, and Other Leave
11 Paid Holidays per year
Public Employees Retirement System (PERS) plans
Life Insurance
Dependent Care Assistance
Flexible Spending Accounts
Public Service Loan Forgiveness
Tuition Waiver
Deferred Compensation
Employee Recognition Leave
Flexible schedules
part-time/hybrid telework options
A Wellness Program
an Infants in the Workplace Program
the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources
Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more.