Legal Department Assistant, OCLO

CAA Club Group•Los Angeles, CA

4d•Hybrid

About The Position

Creative Artists Agency (CAA) is seeking a Department Assistant to join its legal team in Los Angeles. This hybrid role supports 3-4 Executives on the Employment Law Team within the Office of the Chief Legal Officer. The position requires onsite presence 4 days a week or more, as mandated by the business. The role involves performing administrative and office support activities, managing calendars, coordinating travel, and handling expenses for assigned executives. Proficiency in Microsoft Office and understanding of the agency's workflow are essential.

Requirements

5+ years of general office experience
Bachelor's Degree preferred
Strong Microsoft Office, specifically Word, Excel and PowerPoint
Professional demeanor, good judgment, ability to problem solve and superior organizational skills
Strong written and verbal communication skills
Strong prioritization ability and MS Outlook calendaring skills
Proficient in Microsoft Office and other similar office applications, including Outlook and Word (redlining), PowerPoint, Acrobat Adobe Professional (including AdobeSign), NetDocuments.
Understands the workflow relationships both of the Office of the Chief Legal Officer and the agency at large.

Nice To Haves

Reception experience a plus

Responsibilities

Performs administrative and office support activities for 3-4 executives on the employment law team
Routes incoming calls to the appropriate personnel, and track for follow up as needed
Manages calendars for all assigned executives on the employment law team, setting up and managing meetings, reserving conference rooms etc.
Manages the expenses process for all assigned executives on the employment law team
Receives and directs visitors
Maintains department and vacation/sick calendar and contact lists.
Coordinates travel itineraries and submit monthly expense reports.