Legal Department Assistant, OCLO

Creative Artists Agency•Los Angeles, CA

23h•Hybrid

About The Position

Creative Artists Agency (CAA) is seeking a Department Assistant to join its legal team in Los Angeles. This role supports a team of Executives within the Office of the Chief Legal Officer. The position is hybrid, requiring onsite presence 4 days a week or more, as mandated by the business.

Requirements

5+ years of general office experience
Bachelor's Degree preferred
Strong Microsoft Office, specifically Word, Excel and PowerPoint
Professional demeanor, good judgment, ability to problem solve and superior organizational skills
Strong written and verbal communication skills
Strong prioritization ability and MS Outlook calendaring skills

Nice To Haves

Reception experience a plus

Responsibilities

Performs administrative and office support activities for executives on the legal team
Routes incoming calls to the appropriate personnel, and track for follow up as needed
Manages calendars for all assigned executives on the legal team, setting up and managing meetings, reserving conference rooms etc.
Manages the expenses process for all assigned executives on the legal team
Receives and directs visitors
Maintains department and vacation/sick calendar and contact lists.
Proficient in Microsoft Office and other similar office applications, including Outlook and Word (redlining), PowerPoint, Acrobat Adobe Professional (including AdobeSign), NetDocuments.
Understands the workflow relationships both of the Office of the Chief Legal Officer and the agency at large.
Coordinates travel itineraries and submit monthly expense reports.