Administrative Assistant Legal Department

MSC SERVICES LLC•Colorado Springs, CO

1d•$23 - $26•Onsite

About The Position

The Legal Assistant supports in-house counsel, paralegals, and executive leadership by handling legal workflow coordination, routine legal research, litigation file tracking, and initial document preparation. Operating under general supervision, this role serves as a bridge between administrative legal secretaries and technical paralegal functions. The position requires operational knowledge of mortgage lending processes, strong organization, and the ability to apply company policies, checklists, and business directives to daily legal operations.

Requirements

Working knowledge of legal procedures, document management systems, and office operations.
Practical understanding of mortgage lending, real estate, loan servicing, or banking operations.
Proficiency with Microsoft Office suite, file management applications, and online research platforms.
Strong organizational, problem-solving, and time-management skills with high attention to detail.
Clear written and verbal communication abilities.
Ability to work independently on routine matters and escalate complex legal issues appropriately.
Continuous demonstration of MSF’s core values: Connection, Respect, Agile, Revolutionary, Communication, and Resilient.
High school diploma or equivalent required.
1 to 3 years of legal assistant or specialized administrative experience required.

Nice To Haves

Associate degree in Legal Studies, Paralegal Studies, or Business Administration preferred.
Prior experience working within a corporate legal department, law firm, mortgage company, or financial institution strongly preferred.

Responsibilities

Provide direct workflow and operational support to in-house attorneys and paralegals across litigation, contracts, licensing, corporate governance, and compliance.
Maintain legal record databases, litigation files, and corporate governance documents in centralized file management systems.
Assist in drafting standard legal correspondence, management resolutions, lease documents, and customer advice responses using established templates and checklists.
Track litigation deadlines, log service of process, and maintain routine status updates on active legal matters for counsel and paralegal review.
Organize and maintain company policies in electronic formats to ensure accessibility, consistency, and proper recordkeeping.
Process department invoices, track legal expenditures, and coordinate vendor communication.
Perform basic legal and internet-based research to assist counsel with regulatory, licensing, and business inquiries.
Schedule meetings, coordinate deposition schedules, manage attorney calendars, and arrange travel logistics.
Protect proprietary corporate, client, and borrower information to ensure strict confidentiality.